RCI-BDX-3854 Executive Assistant​/Executive Operations Professional (AI tools​/Copilot​/ChatGPT

The person will support four Central Marketing Organization VPs:

• VP, Digital Experience Management
• VP, Global Brand Strategy
• VP, Launch Excellence and Insights
• This matters because the manager emphasized that the complexity is high. This is not single-executive calendar support.
• This role is 60% executive support for four VPs and 40% project/program coordination, especially around marketing initiatives such as price increase rollouts, training coordination, content circulation, and cross-functional follow-up.
• The hiring manager is not looking for a basic admin profile. He wants someone with 8+ years of experience, strong executive-level communication, complex calendar management, Microsoft 365 proficiency, and practical day-to-day AI usage, especially Copilot-style tools for drafting, summarizing, structuring notes, and improving work quality.
• 8+ years total experience
• VP or C-suite support
• Strong Microsoft 365
• AI tool usage
• Executive writing
• Project/action tracking
• Onsite Franklin Lakes commute
• Marketing/healthcare/Med Tech as differentiators

Must write clearly, structure thoughts, summarize inputs, and communicate with precision

Outlook, Teams, PowerPoint, SharePoint are key;
PowerPoint and SharePoint were specifically emphasized

Comfortable using Copilot/ChatGPT-style tools for everyday work: drafting, summarizing, meeting notes, action plans

Able to organize information, identify risks/opportunities, and maintain accuracy

Strong “say-do” ratio; can track items through completion

Must work onsite in Franklin Lakes

For this req, I would not lead with “admin assistant.” I would lead with Executive Assistant + AI-enabled operations + marketing coordination.

This role offers exposure to Central Marketing leadership and AI-enabled workflows.

• AI & Digital Enablement – Practical experience using AI tools (e.g., Copilot-style tools) to enhance productivity, automate workflows, and improve content quality and consistency.
• Digital Tools & Collaboration Platforms – Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) and working in collaborative, digital environments.
• Executive Communication – Strong written and verbal communication skills, with the ability to translate complex inputs into clear, structured communications for executive audiences.
• Executive Operations & Calendar Management – Proven ability to manage complex agendas and priorities across multiple senior leaders, including scheduling, prioritization, and ensuring meeting readiness.
• Structured Thinking & Attention to Detail – Ability to organize complex information, identify risks/opportunities, and maintain high accuracy in a fast-paced environment.

• Change Coordination & Enablement - Experience supporting large-scale initiatives, rollout, and change programs across global teams, driving adoption and consistent execution.
• Project & Program Management – Strong organizational capability to manage multiple priorities, track deliverables, and ensure execution discipline with clear follow-ups and escalation.
• Training, Enablement & Adoption Support – Experience supporting training or capability-building initiatives, including content rollout, adoption tracking, and continuous improvement.

• VP, Digital Experience Management
• VP, Global Brand Strategy
• VP, Launch Excellence and Insights

This is not a traditional administrative support role. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment.

• The successful candidate will be able to demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI.
• Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets…