Senior Marketing Coordinator

Location:
Franklin Lakes, NJ

Duration: 6+Months

Client:
Medical

The Central Marketing Support Coordinator provides operational and coordination support to four senior marketing leaders:

• VP, Digital Experience Management
• VP, Global Brand Strategy
• VP, Launch Excellence & Insights

This role is a mix of Executive Assistant, Marketing Coordinator, and AI-enabled Operations Support
. The focus is on improving efficiency using AI tools while helping manage schedules, meetings, communications, and marketing-related coordination.

• Manage calendars and schedule meetings for senior marketing leaders.
• Prepare meeting agendas and ensure materials are shared on time.
• Organize and coordinate meetings across teams.

• Use AI tools (e.g., Microsoft Copilot, ChatGPT, Gemini) to:
• Draft emails and communications.
• Create summaries and meeting notes.
• Organize information and documents.
• Develop reusable prompts to improve consistency and productivity.
• Use AI to identify trends, risks, and opportunities across projects.

• Support cross-functional marketing initiatives.
• Track action items and ensure follow-up through completion.
• Escalate issues or delays when needed.
• Help improve workflow efficiency and team collaboration.

• Maintain files, templates, and version control in SharePoint and Teams.
• Organize marketing documents and ensure easy access.
• Maintain a library of AI prompts, templates, and best practices.

• Bachelor's degree preferred in:
• Business
• Marketing
• Communications
• Related field
• Equivalent experience may be considered.

• 8+ years of experience in:
• Executive Assistant
• Operations Support
• Experience supporting senior leaders is a plus.
• Experience in a global organization is beneficial.

• Strong organization and multitasking abilities.
• Ability to create professional emails, summaries, and presentations.

• Microsoft Outlook
• Microsoft Teams
• Power Point
• Share Point
• Experience using AI tools for content creation and organization.