Receptionist, Administrative​/Clerical

The Administrative Assistant will assist management with the smooth operation of all office, broker, and administrative support services. The individual will provide brokers with the tools to assist them with their selling, and help increase their productivity for the office and the company.

The Administrative Assistant needs to be good problem-solver and can work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality to effectively interact with staff, brokers, and clients.

• Answer all incoming calls and transfer them accordingly
• Sorting and delivering of all incoming mail: UPS, USPS, and interoffice
• Calling and tracking messengers for outgoing packages
• Responsible to finalize closing checks to ensure realtor’s commissions
• Communicate with Manager to satisfy office expenses

• Maintain full supply of marketing materials for pitch packages
• Create all pitch packages as requested by brokers

• Maintain entire front reception area
• Maintain conference room and schedule
• Maintain & stock kitchen for full usage
• Drawing up documents, typing board packages and leases, etc., as requested
• Assist brokers and customers with listing questions using LIMO
• Printing of mailing labels at broker’s requests for their mailings
• Add postage on agent’s mailings, as needed

• Enter and correct return mailings into Mail List program
• Filtering all USPS mail sent to mail center

• Minimum 2 years of experience in administrative / reception work
• Proficient in Microsoft Word, Outlook, Intranet, and Internet