Reception

Overview

Position Summary

Part time every other weekend

In this role, you will be responsible for greeting guests and answering and directing all incoming calls in a polite and professional manner. This position also performs general secretarial and office tasks and provides support to all managers and department directors as needed.
This is every other weekend only position from 8am to 7 pm

• Answer, screen, and appropriately direct incoming calls within three rings while exhibiting excellent customer service.
• Greet and appropriately direct visitors in a polite and professional manner.
• Maintain security standards of the office by ensuring adequate front desk coverage.
• Schedule and coordinate all meetings and conference calls and maintain monthly calendar of meetings for Executive Director and/or department heads.
• Coordinate lunch and refreshments needed for meetings.
• Schedule, coordinate, and prepare meeting spaces and conference rooms as needed.
• Coordinate attendance at conferences as assigned.
• Accept deliveries and ensure they are received by the recipient indicated.
• Open, sort, and distribute mail and incoming faxes in an efficient and accurate manner.
• Fax documents as needed, ensuring confirmation is received.
• Ensure postage supplies are available, apply appropriate postage to outgoing mail and transport documents to the post office as needed.
• Prepare Federal Express packages and ensure they are picked-up or shipped timely.
• Research packages that do not arrive on time.
• Order office supplies weekly or as needed from vendors under the group purchasing arrangement, maintaining appropriate supply levels for each item.
• Ensure service is maintained on all office equipment as appropriate (i.e. copiers, fax machines, etc.).
• Responsible for carrying out general office errands for supplies or other office needs.
• Perform other duties as assigned.
• Comply with all policies and procedures and any updates.

Education
:
High School Diploma/GED

Licenses/Certifications: N/A

Experience
: 2+ years of office/clerical/administrative experience

Skills & Abilities:

• Superb organizational and communication skills
• Ability to demonstrate professionalism and provide an excellent first impression of the organization/community