Sample Inventory and Logistics Associate

Description

The Sample Inventory and Logistics Associate is responsible for all packages coming into and leaving the B2S Life Sciences workplace which includes but not limited to packaging and labeling of all outgoing packages and unpacking and checking in of all incoming packages.

The Sample Inventory and Logistics Associate is responsible for all packages coming into and leaving the B2S Life Sciences workplace which includes but not limited to packaging and labeling of all outgoing packages and unpacking and checking in of all incoming packages.

• Reliably able to be onsite during B2S standard business hours, shipping and receiving hours are 0830 to 1630, and able to communicate well with the team about unavailability during the day.
• Entry of material received from internal and external customers into inventory management system for accurate tracking.
• Inputting and tracking of valuable information in inventory management system to ensure compliance of processes and procedures. i.e., Expiration dates
• Pull samples from inventory and prep for internal delivery or external shipments.
• Load pertinently packing slips and safety data sheets into appropriate systems.
• Aliquot material in preparation of internal use or long-term storage
• Maintains accurate documentation of materials shipped and received.
• Works with each department to reconcile all deliveries ensuring accurate receipt of shipment.
• Unpacks, examines, verifies against manifest(s)
• Ensures compliance with B2S SOP for labeling, places shipment(s) into temporary storage (or appropriate storage location for hazardous goods) and records all incoming shipments.
• Rejects damaged items, records shortages, and corresponds with Purchasing Group to rectify damages and shortages.
• Reports defective materials or questionable conditions to the Department Supervisor.
• Maintains inventory and adequate supply of shipping materials and orders supplies, as needed.
• Prepare appropriate packing for outgoing shipments, including programming data loggers, etc.
• Provides quality control (QC) for shipment activities.
• Performs all computer functions using internal and external software to ship and track incoming and outgoing shipments.
• Collects and organizes mailings and shipments.
• Completes final inspections as per the shipping instructions and all relevant SOPs.
• Updates and maintains logistics policies and procedures.
• Maintains the work area and equipment in a clean and orderly condition and follows prescribed safety regulations.
• Provides accurate and timely information and communication with each department.
• Maintains a working understanding of export, import, and domestic & foreign customs regulations including IDOT and IATA.
• Maintain equipment used in shipping and receiving including printer, label maker, temperature-controlled cabinets, shipping scale, etc.
• Other duties as assigned.

• To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the Organization. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties and responsibilities.
• International Air Transport Association (IATA) and IDOT training is required and may be provided upon hire.

• Organizational Support
• Teamwork
• Adaptability
• Ethics
• People Skills
• Problem Solving
• Planning and Organization
• Oral and Written Communication
• Customer Service
• Dependability

• High school diploma or general education degree (GED); and one-year related experience and/or training; or equivalent combination of education and experience is required.
• International Air Transport Association (IATA) and IDOT training is required and may be provided upon hire.

• Attention to detail.
• Computer software skills including Microsoft Office Suite, Salesforce, SharePoint, and Paylocity
• A working knowledge of shipping carriers including Fed Ex, UPS, etc.
• A working knowledge of Harmonized System (HS) Codes for exporting and the documentation needs for each shipment
• The ability to ensure accurate and timely information gathering and communication with each department and regulatory body.
• The ability to maintain confidentiality is required.
• The ability to stay up to date with all domestic and international regulations related to shipping company products to include ensuring on-time and accurate submission and filing of required paperwork is required.
• A working knowledge of shipping and transportation of hazardous good storage and handling of hazardous good
• Understanding of laboratory safety controls including engineering controls, administrative controls, and PPP as elements. These three categories should be used in a layered approach to minimize employee exposure to hazardous chemicals.
• The ability to develop positive working relationships and interact…