Construction Administrative and Cost Coordinator

Introduction

Peckham Industries Inc. (PII) has been a family run business since 1924 and we believe our "family by choice" ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers.

The Construction Administrative & Job Cost Coordinator is a highly organized and detail-oriented professional responsible for supporting the day-to-day administrative, accounting, purchasing, job cost, and office operations functions at GMI Construction. Serving as a central point of coordination between operations, project management, vendors, customers, and accounting, this role helps ensure accurate financial information, efficient office workflows, and exceptional customer service. The position reports directly to the Construction Controller and indirectly to the Sr.

Contract Administrator.

• Results Matter. Support project and office operations through accurate processing of invoices, purchase orders, job cost transactions, and administrative activities that contribute to timely and reliable financial reporting.
• Respect & Engage. Build positive working relationships with project managers, field personnel, vendors, customers, and fellow employees through professional and responsive support.
• Communicate. Effectively communicate project, purchasing, accounting, and administrative information to ensure alignment across operations and finance teams.
• Measurement. Maintain accurate records, job cost data, reconciliations, and reporting to support informed business decisions and operational performance.
• Obligated. Adhere to company policies, internal controls, safety requirements, and accounting procedures while maintaining confidentiality and professionalism.
• Committed to Serve. Provide exceptional customer service by supporting office operations, answering phones, assisting visitors, and responding promptly to internal and external requests.
• Transparency and Learning. Continuously develop knowledge of construction accounting, job costing, purchasing, and business systems while promoting process improvement and best practices.
• Determined. Demonstrate initiative and adaptability by managing multiple priorities and supporting changing operational needs in a fast-paced construction environment.
• Ownership and Caring. Take ownership of assigned responsibilities while maintaining accurate records, organized documentation, and attention to detail.
• Dedication. Foster a team-oriented environment by providing cross-functional support, including administrative, accounting, project, and scale operation coverage as business needs require.

• Associate Degree in Accounting, Business Administration, Finance, or related field preferred; equivalent experience considered.
• Minimum of three (3) years of experience in bookkeeping, accounts payable, office administration, construction administration, or project accounting.
• Construction, manufacturing, aggregates, asphalt, or related industry experience preferred.
• Experience processing invoices, coding costs, managing purchase orders, and maintaining accurate financial records.
• Working knowledge of Viewpoint Vista or similar ERP/accounting software preferred.
• Intermediate proficiency in Microsoft Excel, Word, Outlook, and other business applications.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work independently while collaborating effectively with operations, project management, and accounting teams.
• Legal right to work in the United States.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position may require minimal travel by personal vehicle to offices throughout the region as well as state of New York, and New England based on the needs of the business.

Job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required.

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we…