Warranty Specialist

Modula is the leading US manufacturer of vertical lift modules (VLM) and automated storage and retrieval systems. Modula US has a manufacturing plant in Dayton, OH. Our corporate global headquarters is in Italy with many locations around the globe. Modula’s goal is to be an exceptional workplace admired for growing and developing talented employees and leaders, building innovative products through the development of a highly skilled and engaged workforce.

• Passion
  - Proud of our work/Modula, love what you do, positive energy, go the extra mile, engaging
• Pursuit of Excellence
  - Continuous improvement, committed, attention to detail
• Accountability
  - Lead by example, follow through, integrity, create trust with team & customers.
• Agility
  - Flexible & adaptable, embrace change, ability to multi-task, sense of urgency.
• Teamwork
  - Proactive & effective communication, respect, humility, curious, open-minded, diversity

The purpose of the Warranty Specialist is to support the Customer and Dealer Service organizations by managing and administering warranty claims related to Modula products. This role ensures accurate warranty validation, timely resolution, and positive Customer and Dealer experience while adhering to warranty policies, contractual obligations, and company standards.

The role also supports Certified Dealers by validating warranty eligibility, monitoring service activities, and contributing to overall visibility of the service status of the installed base managed by Certified Dealers

• Serve as a primary customer-facing contact for warranty-related inquiries, claims, and resolution status.
• Review, evaluate, and process warranty claims submitted by distributors.
• Verify warranty eligibility based on product terms, timelines, service history, and contractual agreements.
• Communicate clearly and professionally with distributors regarding claim requirements, approvals, denials, and next steps.
• Coordinate cross-functionally with Service, Engineering, Quality, and Supply Chain teams to investigate warranty issues and determine appropriate corrective actions.
• Authorize warranty repairs, replacements, credits, or returns in accordance with company policies and approval levels.
• Ensure accurate and complete documentation of warranty claims, including service reports, photos, and supporting evidence.
• Track warranty costs and assist in identifying trends, recurring issues, and potential product or process improvements.
• Contribute to monitoring warranty and service performance of the installed base managed by Certified Dealers, supporting trend analysis, escalation of recurring issues, and continuous improvement initiatives.
• Support warranty reporting, audits, and compliance activities as required.
• Contribute to continuous improvement initiatives by providing data-driven insights related to warranty performance and customer feedback.
• Adhere to all established department and company standard operating procedures
• Perform other duties as assigned.

Please note:

this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee performing this job. Duties, responsibilities, and activities may change at any time, with or without notice. Performance of other duties as assigned is expected.

• Bachelor’s degree in business, accounting, or engineering.
• 2+ years of experience in customer service, warranty administration, technical support, or a related role within a manufacturing or industrial environment.
• Experience handling customer-facing communications related to service issues, claims, or problem resolution.
• Strong understanding of warranty processes, return material authorization (RMA), or service operations preferred.
• Excellent verbal and written communication skills with the ability to explain technical or policy-related information clearly and professionally.
• Strong customer service mindset with the ability to manage challenging conversations while maintaining professionalism.
• High attention to detail and accuracy in documentation, data entry, and recordkeeping.
• Strong…