Accounts Payable Specialist

Accounts Payable Specialist

Overview This role supports a high-volume, fast-paced environment within a dynamic and rapidly evolving organization. The business operates across numerous interconnected units, resulting in a continuous flow of invoices, payments, and operational inquiries. The AP team members are typically the first point of contact for vendors and internal partners, responsible for identifying discrepancies, researching issues, and ensuring timely resolution. The work involves navigating multiple systems, managing frequent data imports and exports, and upholding accuracy under tight timelines.

• Process assigned invoices and payments accurately and within required timelines.
• Research, investigate, and resolve invoice discrepancies or pricing issues.
• Match incoming invoices with system‑recorded transactions to verify accuracy.
• Enter applicable invoices into the document management or AP workflow system.
• Process manual invoices when necessary.
• Post manual bank receipts as needed.
• Collaborate professionally with internal teams to address and resolve errors.
• Maintain strong vendor communication and provide timely follow‑up as issues arise.

• 3+ years of high-volume AP experience.
• Ability to multi‑task, stick to deadlines, and work well with other departments.
• Experience navigating various accounting systems.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. As required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.