Accounting Administrator

About the Opportunity Accounts Payable

• Checks Accounts Payable vouchers to ensure proper authorization, correct coding, and correct calculations.
• Prepares monthly journal entries and month-end closing for Accounts Payable and balance sheet accounts.
• Runs bi-weekly cheques and balances Accounts Payable Sub-Ledger to General Ledger.
• Handles monthly close for the Accounts Payable module.

• Verifies input for Accounts Receivable clerks, checking for accuracy.
• Supervises, mentors, and provides guidance for Accounts Receivable clerks, working collaboratively to resolve any daily operational issues.
• Handles monthly close for the Accounts Receivable module.

• Investigates and resolves discrepancies with A/R billing and A/P voucher coding and authorizations.
• Processes wire transfers and bank drafts in United States Dollars (USD) and Canadian Dollars (CDN) in response to particular requests, ensuring all transactions comply with the pertinent regulations and internal controls.
• Prepares the weekly Electronic Fund Transfer (EFT) payments.
• Prepares monthly bank reconciliations and other monthly Balance Sheet accounts analyses.
• Prepare journal entries as required.
• Handles monthly accounts analysis and reconciliations.
• Handles Petty Cash opening and closing, stop payment requests, and month-end product matching.
• Provides coverage for absent accounting staff as required, ensuring work is completed as required.
• Participates in financial systems testing for the General Ledger, Accounts Payable, and Accounts Receivable modules.
• Responds to inquiries from external and internal auditors; assists with year-end audit tasks as required.
• Processes and reconciles Purchasing Card transactions.

• Downloads SAP expense report and distributes to relevant parties for review.
• Responsible for approval or rejection of SAP submission and run expense report for reimbursement.

• Community College diploma in Accounting or a related discipline.
• A minimum of 3 - 5 years of experience in the preparation of bank reconciliations, account analysis, journal entries, and general accounts payable and receivable functions for not-for-profit organizations.
• Computer experience, especially ERP-based financial systems (preferably People Soft).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Working knowledge of Accounting and Finance principles and practices.
• Position requires occasional work hours (evenings and weekends) outside the standard Monday to Friday work week on an as-needed basis.
• Extensive computer and telephone use.
• Occasional moderate sensory demands (e.g., account analysis, bank reconciliation, performing journal entries).
• Occasional moderate physical demands (e.g., keyboarding, prolonged usage of computer).

$24 - $27 / hour

This position for employment is for a current vacancy with Vaco/Highspring’s client.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.