Meeting & Events Coordinator

** JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
** Workplace Experience Meeting and Events Coordinator – JLL
**** What this job involves:
** As a Workplace Experience Meeting and Events Coordinator at JLL, you will assist with all aspects of planning and execution of internal meetings and events for office residents, ranging from multi-day training sessions to office-wide lunches. This role requires you to ensure exceptional client experiences through proactive communication and high-touch hospitality focused service while providing superior client service and enhancing individual personal and professional skills.

You'll be client-facing and must exhibit exceptional customer service and communication skills while embodying the client brand and culture that reflects JLL's commitment to creating workplace experiences that will be long remembered by clients and setting the standard for superior experiences.
** What your day-to-day will look like:
**** Event Planning and Coordination:*
* • Provide event coordination and assist in setup or cleanup for onsite events including catering, AV, office supplies, and logistics management
• Work closely with executive assistants and meeting hosts with professional demeanor for seamless event execution
• Understand layout and flow of office/space to optimize event planning and guest experience
• Coordinate multi-day training sessions, office-wide lunches, and various corporate events with attention to detail
• Ensure all events align with client brand standards and corporate culture expectations
** Space and Calendar Management:*
* • Manage calendars of various spaces while optimizing utilization and preventing scheduling conflicts
• Reserve and confirm reservation requests for conference rooms and event spaces with accuracy and timeliness
• Monitor email inbox and employee requests while prioritizing emails and drafting responses with professional solutions
• Coordinate space requirements with event specifications to ensure optimal meeting environments
• Maintain comprehensive scheduling system for all meeting and event spaces
** Catering and Vendor Management:*
* • Place orders for upcoming meetings and events while ensuring accurate specifications and timely delivery
• Collect, organize, and share invoices with appropriate parties for efficient financial processing
• Partner and build relationships with vendors while maintaining high service standards and cost effectiveness
• Regularly update catering options with local restaurants and caterers to provide diverse and quality selections
• Ensure caterers comply with sustainability efforts while supporting environmental responsibility initiatives
• Ensure all food items are transported, handled, and prepared in accordance with highest sanitation requirements
** Client Relationship Management:*
* • Build meaningful relationships with members of office and visitors through exceptional hospitality service
• Proactively develop and manage client relationships ensuring expected service levels are achieved consistently
• Embody client brand and culture while serving as ambassador for workplace experience excellence
• Work effectively with clients at all levels of organization while maintaining professional demeanor
• Anticipate client needs and provide proactive solutions for enhanced workplace experiences
** Communication and Administrative Support:*
* • Monitor email inbox and employee requests while prioritizing communications for timely professional responses
• Draft solutions and responses that reflect high standards of customer service and problem resolution
• Coordinate with multiple stakeholders…