Community Outreach Coordinator

At the Gary Sinise Foundation, we support and honor our nation’s defenders. We seek individuals who recognize that freedom and security come at a cost and who are committed to serving those who answer the call to duty. We want team members whose principles and values resonate with our culture of service, commitment, and appreciation.

About the Gary Sinise Foundation

Established in 2011 by actor and humanitarian Gary Sinise, the Gary Sinise Foundation honors and supports our active-duty military, veterans, first responders, and their families. Through programs designed to inspire and uplift our nation’s heroes, we aim to make a meaningful difference in the lives of those who serve and sacrifice for our freedom.

Position Summary

The Community Outreach Coordinator plays a key role within the Foundation’s Community Outreach Department, helping to plan, manage, and execute more than 50+ impactful Community Outreach Events annually. Reporting to the Community Outreach Assistant Manager, this role supports the Foundation’s mission through exceptional event planning, logistical coordination, with a focus on families of the fallen communities. The ideal candidate is a driven, highly organized professional who thrives in a fast-paced, detail-oriented environment and is comfortable managing multiple projects while traveling extensively.

Key Responsibilities

• Support end-to-end event coordination, including venue selection, vendor sourcing, budget tracking, and timeline development.
• Handle all administrative and logistical functions including contracts, shipping, communications, and support on-site management.
• Prepare and manage detailed travel and event itineraries, including flight manifests, lodging, transportation, and food & beverage arrangements.
• Manage vendor relationships, secure quotes, and ensure budget compliance.
• Support the partnering with marketing, PR, and design teams to ensure event messaging, materials, and communications are aligned with Foundation branding and goals.
• Maintain consistent and compassionate communication with internal and external stakeholders, particularly with families participating in community events.
• Management of Families of the Fallen (SBE) Community Outreach Events:
  Support the planning, execution, and follow-up of 30+ community events nationwide each year.
• Support and serve as the on-site lead for most events, ensuring logistical excellence and meaningful experiences for attendees.
• Ensure all aspects of each events’ logistics are managed, including communication with families, travel arrangements, itineraries, and support materials.
• Support the partnership and logistics for the Serving Heroes Program.

Skills

• Detail-oriented with exceptional multitasking and project management abilities
• An aptitude for prioritizing tasks and meeting deadlines in a fast-paced environment.
• Aptitude for creative problem-solving within established systems and procedures.
• Eagerness to take ownership of specific projects and initiatives. Self-motivated and capable of working independently and collaboratively
• Demonstrated customer service skills
• Passion for supporting military and first responder communities
• Willing and able to travel extensively for Foundation events
• A collaborative spirit and a genuine desire to serve others, contributing to a positive and mission-driven team environment.

Qualifications

• Bachelor’s degree preferred;
  Business or Event Management focus preferred. 1-3 years of pertinent job experience required.
• Valid driver’s license and ability to travel, as needed.
• This is an in-office role with standard work hours of 8am-5pm CDT; flexible hours will be required for events.
• Travel (over 50%) is necessary, with occasional nights and weekends.

The Gary Sinise Foundation is an equal opportunity employer.