Executive Assistant

Executive Assistant – Corporate Office

Location:

Ooltewah, TN Pay Range:
Based on experience

The Executive Assistant role will support the executive team at our corporate location in Ooltewah, TN. The role acts as a primary liaison and operational anchor for the C‑suite as our organizational footprint and market presence continue to expand. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion and has exceptional interpersonal and multi‑tasking skills necessary to navigate complex, evolving business units and cross‑functional communications.

• Handle highly confidential and strategic corporate information with sound judgment.
• Create and maintain complex spreadsheets and dashboards for leadership (KPIs; goals; budgets).
• Manage the executive team’s Outlook calendars, anticipating shifts across multiple time zones.
• Prioritize fast‑moving meeting requests while troubleshooting schedule conflicts.
• Play a key role in the planning and organization of executive and board‑level events, to include researching domestic and international event‑related options (venue, location, catering), preparing budget proposals, managing communications, and overseeing event logistics (coordinate numerous vendors, entertainment).
• Prepare physical and virtual conference rooms for hybrid meetings – includes advanced technology set‑up, video conferencing coordination, and clean‑up.
• Prioritizes and manages multiple critical projects and initiatives simultaneously.
• Follows through on corporate issues and action items in a timely manner.
• Assist with compiling, analyzing, and preparing executive‑level spreadsheets and financial data.
• Assist with high‑impact PowerPoint slides for board meetings, town halls, and investor events.
• Partner with the executive leadership team and business units for various reports, data, information, and cross‑entity requests.
• Create and maintain secure, modern databases for contacts, passwords, digital files, and corporate materials.
• Create and maintain re‑occurring and ad‑hoc corporate operational reports.
• Take concise minutes during executive sessions and distribute action items appropriately.
• Assist with purchasing and maintaining essential supplies for the corporate office.
• Work closely with flight operations to coordinate and maintain company flight schedules to optimize usage.
• Arrange complex travel for the executive team, coordinating logistics across multiple operational hubs and international destinations.
• Process expense reports and submit through Concur system, ensuring compliance with corporate travel policies.
• Oversee multi‑leg travel arrangements and the expense reimbursement process for visiting executives and global partners.
• Additional special projects and strategic tasks as assigned.

Other duties may be assigned.

• Bachelor’s Degree & 6‑8 years of experience in an Executive Assistant role supporting C‑Suite leaders, preferably within a manufacturing or industrial environment.
• Deep experience using Travel & Expense software i.e., Concur, including international booking protocols.
• Highly proficient managing complex Outlook calendars across multiple time zones and corporate functions.
• Advanced skills in Microsoft Suite;
  Word, Excel, Outlook, and PowerPoint.
• Intermediate skills using modern AI tools and automated workflows for business productivity.
• Proven ability to maintain strict confidentiality regarding sensitive organizational changes and growth strategies.
• Excellent organizational, time management, and forward‑planning skills.
• Strong interpersonal, intercultural, and verbal and written communication skills.
• Highly organized and ability to oversee multiple projects at once.
• Works with a high sense of urgency, thoroughness, and adaptability while maintaining composure in a high‑growth environment.

• Medical Insurance
• Dental Insurance
• Company Matched 401(k)
• AD&D, Disability & Basic Life – no cost to you!
• Tuition Reimbursement
• Professional Development programs
• Career Advancement opportunities
• 9 paid holidays each year.
• Paid Vacation

Miller Industries is an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.