Operations Assistant

Operations Assistant

The Operations Assistant provides direct, hands‑on support to the Director of Operations, with a primary focus on financial data entry, bookkeeping coordination, and day‑to‑day administrative support. This role is essential to maintaining accurate financial records, keeping office operations running smoothly, and freeing the Director of Operations to focus on leadership, planning, and parish‑wide initiatives.

This is a trust‑based role that requires discretion, reliability, and a high degree of follow‑through. The ideal candidate is organized, comfortable in a financial support function, and energized by behind‑the‑scenes operational work. This person should be someone who moves confidently from information to action, brings a steady and calm presence to the office, and thrives in the detail layer—checklists, follow‑through, and closing the loop.

• Enter bills, invoices, and receipts into accounting software accurately and in a timely manner
• Record deposits and ensure donor records are updated accordingly
• Maintain organized, complete financial records including receipts and supporting documentation
• Follow up on missing receipts, approvals, or required documentation
• Prepare basic financial tracking summaries as requested
• Support financial controls by maintaining clear, audit‑ready records

(this role does not include check‑signing, payment approval, or payroll)

• Serve as a primary point of contact for incoming calls, emails, and office visitors during scheduled hours
• Manage and respond to the parish office email inbox, routing inquiries and flagging time‑sensitive items
• Coordinate meetings, calendars, reminders, and scheduling for the Director of Operations
• Track assignments, deadlines, events, and operational follow‑through
• Maintain parish database and assist with general recordkeeping
• Assist with scheduling vendors, tracking facility‑related service requests, and event logistics
• Provide additional administrative and operational support consistent with the overall scope of the role

• Ability to manage multiple tasks and follow through reliably without close supervision
• Clear, professional communication — in person, by phone, and in writing
• Comfortable with financial data entry, recordkeeping, and basic bookkeeping processes
• Experience with Quick Books Online preferred; demonstrated ability to learn new software tools quickly is essential. Familiarity with Asana or similar task management tools a plus.
• Able to maintain confidentiality and exercise sound judgment, particularly around financial records
• Enjoys detail‑oriented work and takes satisfaction in consistency, completion, and operational support
• Steady, even‑keeled temperament—someone who brings calm and focus rather than absorbing or amplifying stress in the office
• Orthodox background not required; however, comfort working within a faith community and an understanding of the relational culture of a church environment is important

• Type :
  Part‑time, hourly (non‑exempt)
• Hours :
  Approximately 20 hours per week
• Compensation : $18–$23 per hour, commensurate with experience
• Schedule :
  Scheduled coordinated with Director of Operations during office hours (Office
  
  Hours:
  
  Tues-Fri 9am-4pm)
• Reports to :
  Director of Operations
• Location :
  On‑site, St. Ignatius Orthodox Church