Procurement Administrative Assistant

PROCUREMENT ADMINISTRATIVE ASSISTANT: DETAILS

Title:

Procurement Administrative Assistant

Location:

Franklin, TN

Start Date:

ASAP

Pay Rate: $23-28/hour (depending on experience)

Type:
Contract to hire

Hours:

Standard Business Hours | Monday-Friday | 40 hours

• 4+ years as an administrative assistant
• Experience with procurement processes
• Strong organizational and follow-up skills with the ability to manage multiple projects simultaneously
• Detail-oriented with strong financial and documentation accuracy

• Provide procurement and project support for Capital FF&E initiatives, including purchasing, vendor coordination, order tracking, and project administration.
• Partner with Design & Construction, Finance, Accounts Payable, and suppliers to ensure timely procurement, delivery, and accurate documentation.
• Manage purchase requisitions and purchase orders, including quote comparison and specification pricing requests.
• Serve as the primary point of contact for routine vendor communications, including pricing, lead times, order status, and issue resolution.
• Track orders from award through delivery, including manufacturing, shipping, installation, and backorders.
• Coordinate delivery schedules, shipment updates, and installation timelines with vendors and project teams.
• Review vendor invoices against purchase orders, resolve discrepancies, and partner with Accounts Payable to ensure timely payment processing.
• Maintain procurement documentation, vendor records, project trackers, and order logs.
• Support project managers with documentation, status reporting, and coordination of action items.
• Track outstanding action items, punch list items, and replacements through resolution.
• Coordinate project documentation, filing, and recurring reporting.
• Schedule meetings and document action items as needed.
• Assist with vendor onboarding, including required forms, tax documentation, and system setup.