Administrative Coordinator

Job Description

The Production Training Coordinator will organize and maintain training records for operations team members in a manufacturing plant. The role focuses on tracking completed training, managing signed training documents, coordinating follow‑up with supervisors and team members, and keeping training files accurate and up to date. This position is centered on organization, communication, and maintaining a clear system for training documentation rather than hands‑on training.

• Organize and maintain training documents, signed‑off files, and training records for operations team members.
• Manage individual training folders in a shared drive and ensure each team member’s documentation is current.
• Maintain a master training log in Excel showing what each person has completed, including dates and times.
• Track where team members have been trained and what training remains outstanding.
• Send training documents and reminders to supervisors and team members with deadlines for return or completion.
• Communicate with supervisors and management about training status and follow‑up items.
• Build and maintain schedules related to training progress.
• Use Outlook email to communicate as needed.
• Support the expansion of the training tracking process across operations, covering approximately 150 to 200 people over time.

• Strong organizational skills.
• Good communication skills and ability to work well with others.
• Comfortable using a computer and working in Excel.
• Ability to organize a large volume of files and data.
• Ability to maintain schedules and follow up on deadlines.
• Administrative experience or a similar organizational background is acceptable.
• Manufacturing or plant experience is not required for the role as described.
• Experience with hands‑on training is not required at the start.
• Experience in a production, training, or administrative environment may be relevant.

• Monday through Friday.
• Some flexibility is needed to come in early on certain days to meet with night shift team members in the morning.
• Possible start times mentioned were 6:00–2:30, 6:30–3:00, 7:00–4:00, or 8:00–5:00.