Mailroom & Administrative Coordinator | Onsite

About Wesley Financial Group

At Wesley Financial Group, we're more than a workplace — we're a team united by a shared mission to help families find resolution and peace of mind. We're looking for a reliable, detail-oriented Mailroom & Administrative Coordinator to join our team and play a key role in keeping our operations running smoothly.

The Role

As our Mailroom & Administrative Coordinator, you'll be the organizational backbone supporting our internal teams in this onsite role. From managing mail processes to ensuring accurate documentation across departments, your work will directly contribute to the seamless experience our clients and teams depend on every day.

What You'll Do

• Sort and distribute all inbound mail accurately and efficiently
• Log inbound and outbound mail in Salesforce with precision
• Monitor and fulfill outbound mail requests in a timely manner
• Generate postage and tracking details for all outgoing correspondence
• Track and log deliveries with careful attention to detail
• Manage the Onboarding shared/group email inbox
• Monitor and distribute incoming faxes to the appropriate teams
• Scan and organize client timeshare documents
• Handle all documents with strict confidentiality
• Coordinate document storage in accordance with company guidelines
• Maintain inventory of mailroom and administrative supplies
• Support additional administrative tasks as needed

What We're Looking For

• At least 1 year of experience in a similar administrative or mailroom support role
• Proficiency in Salesforce and Google Suite
• Strong time management and multitasking abilities
• Excellent written and verbal communication skills
• A professional, positive demeanor and team-oriented attitude
• Flexibility and adaptability when priorities shift
• Ability to lift up to 25 lbs
• High attention to detail with strong organizational skills
• A dependable track record with reliable attendance

What We Offer

We believe in taking care of the people who make our mission possible. Here's what you can look forward to:

Comprehensive Benefits

• Medical, Dental & Vision Insurance
• Company-Paid Life Insurance
• Short- & Long-Term Disability Coverage
• 401(k) Retirement Plan with Company Match

Work-Life Balance

• Generous Paid Time Off (PTO)
• Paid Holidays

Professional Growth & Development

• Opportunities for Internal Promotion
• Ongoing Training & Development Programs
• A Supportive Leadership Team Invested in Your Success

Company Culture & Perks

• A Positive, Mission-Driven Work Environment
• Employee Recognition Programs
• Business Casual Dress Code
• Monthly Team Events & Celebrations

Ready to join a team that values your contributions and supports your growth? We'd love to hear from you — apply today!

-