Executive Assistant to Chief Financial Officer

Overview

Called to K-LOVE

Inspiring People to Move Closer to Jesus

At K-LOVE, every role is ministry.

We hire first for ministry alignment and a shared commitment to our faith, mission, vision, and values. We then seek talented professionals who can use their God-given gifts, skills, and experience to serve with excellence.

If you love Jesus and are called to be part of a ministry that places Christ at the center of everything we do, we invite you to explore this opportunity. If your heart aligns with our mission and you possess the knowledge, skills, and abilities needed for the role, please keep reading.

The Executive Assistant will provide a wide range of administrative and project support to relieve the Chief Financial Officer (CFO) of administrative tasks to increase the time they can spend attending to executive-level responsibilities. This position often participates and manages multiple projects, ensuring strong communication and collaboration with the CFO, other Ministry Leadership, and Team Members.

This is an onsite role in Franklin, TN

Here’s some of what you will be doing...

• Serve as the primary administrative resource for the CFO to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, voicemail and other electronic messaging communication; opening and sorting mail; purchasing supplies; managing receipts and filing completion of expense reports; photocopying, scanning and faxing; maintenance of filing and records management systems, both hard copy and electronic;
  
  and other general administrative functions as needed.
• With minimal supervision and as directed, consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include develop and monitor budget activities, formulating long and short-range requirements; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, divisions, outside counsel, and other organizations;
  
  evaluate progress or results and recommend major changes in procedures and process; and interpret policies and procedures.
• Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, providing individualized support for phone messages; receiving and directing visitors; organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate CFO needs; and independently updating department documents as needed.
• Understand and continued development of specific goals and plans to prioritizing, organize, and accomplish work in coordination with CFO.
• Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns.
• Prepare CFO for meetings, bring urgent matters to the attention of the CFO, and handle emergencies and routine matters on behalf of the CFO.
• Prepare materials for Board presentations and plan Board meetings and events.
• Function as Board Members’ point of contact in the absence of the CFO.
• Work within a wide scope of responsibility, requiring awareness of departmental areas of responsibility, which may include handling all inquiries within outlined capacity in order to relieve the CFO of administrative details and to maximize the time efficiency and availability of leadership. Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create CFO summaries, reports, and spreadsheets pertinent to projects.
  
  Learn and master statistical software programs, creating appropriate reports and analysis.
• Complete special projects/ad hoc reports and create engaging and informative presentations utilizing multimedia and technical tools.
• Assist in the tracking of ministry and department budgets; make recommendations based on data collected toward budgetary requirements.
• Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements.
• Exercise administrative judgment on a regular and continuous basis and assume responsibility for decisions, outcomes, and results have an impact on people, costs, and/or quality of service within the functional area. Perform to earn leadership’s confidence, assuring confidential and discreet handling of all business with reliability.
• Act as an information source on organization policies and procedures.
• Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions with the ministry.
• Maintain K-LOVE polices and procedures such as time keeping, expense reporting, IT systems and software products, HR policies and…