Resort Events Coordination Intern Job Franklin area,Tennessee USA,Entertainment & Gaming

Summary

Responsible for supporting the planning and execution of catered events, holiday programming, and off-property events across the resort. Works closely with management, clients, and internal departments to ensure events are well-organized, successfully executed, and aligned with brand standards. Assists in promoting the resort through community outreach while maintaining a high level of guest satisfaction. Ensures all events are planned efficiently, executed seamlessly, and remain within budget guidelines.

What

You Will Learn:

Catered Event Planning & Coordination

Assisting with the planning and execution of meetings, group events, and catered functions
Learning how to build Banquet Event Orders (BEOs), timelines, and event layouts
Coordinating with Food & Beverage, Operations, and other departments to ensure seamless execution

Holiday & Special Event Planning

Supporting the development and execution of holiday programming and large-scale resort events
Assisting with themes, décor planning, entertainment coordination, and logistics
Understanding how large events are structured from concept to completion

Off-Property & Community Events

Participating in off-site events, community partnerships, and promotional opportunities
Learning how events are used as marketing tools to drive resort awareness and engagement
Assisting with setup, coordination, and breakdown of external events

Client Communication & Event Sales Support

Shadowing client communications, including emails, proposals, and follow-up correspondence
Observing how client needs are identified and appropriate event packages are recommended
Learning about the sales process from initial inquiry through event execution

Event Logistics & Operations

Learning how to manage event timelines, room setups, and vendor coordination
Assisting with on-site event execution to ensure all details are delivered as planned
Gaining exposure to troubleshooting and real-time problem-solving during events

Budgeting & Cost Awareness

Understanding event budgets, pricing structures, and cost control
Assisting in tracking expenses and ensuring events stay within financial guidelines

Inventory & Resource Management

Managing event supplies, décor, and banquet materials
Tracking inventory and assisting with ordering as needed for events

Professional Development in Hospitality & Events

Gaining hands-on experience in event coordination within a resort setting
Learning industry standards, systems, and best practices
Building organizational, communication, and time management skills in a fast-paced environment

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