Contract Specialist

The City of Franklin is a progressive community, as well as a great place to live and work. There are tremendous opportunities to establish a career with the City's municipal government. Job responsibilities at the City of Franklin are many and varied, as well as challenging and rewarding. Working for the City of Franklin instills a sense of civic pride and gratification for serving the needs of the public.

The City of Franklin is a progressive community, as well as a great place to live and work. There are tremendous opportunities to establish a career with the City's municipal government. Job responsibilities at the City of Franklin are many and varied, as well as challenging and rewarding. Working for the City of Franklin instills a sense of civic pride and gratification for serving the needs of the public.

The City of Franklin is a progressive community, as well as a great place to live and work. There are tremendous opportunities to establish a career with the City's municipal government. Job responsibilities at the City of Franklin are many and varied, as well as challenging and rewarding. Working for the City of Franklin instills a sense of civic pride and gratification for serving the needs of the public.

The City of Franklin is a progressive community, as well as a great place to live and work. There are tremendous opportunities to establish a career with the City's municipal government. Job responsibilities at the City of Franklin are many and varied, as well as challenging and rewarding. Working for the City of Franklin instills a sense of civic pride and gratification for serving the needs of the public.

The City of Franklin is a progressive community, as well as a great place to live and work. There are tremendous opportunities to establish a career with the City's municipal government. Job responsibilities at the City of Franklin are many and varied, as well as challenging and rewarding. Working for the City of Franklin instills a sense of civic pride and gratitude for serving the needs of the public.

The Contracts Specialist is responsible for a wide variety of contracting duties, including managing and monitoring contracts across all departments; in conjunction with departments, preparing bidding documents and conducting bidding processes; working with the Law Department to ensure the document is complete, and insurance and bonding requirements are met prior to contract execution; preparing reports; recording documents; maintaining the contract log and filing system;

and working with project managers to administer active contracts. This position is responsible for the tracking of grants, accounting and processing invoices including all reimbursements through project closeout.

A. Financial analysis, processing, and reporting

• Facilitate procurement for capital investment projects and professional and general services: RFQ, RFP, and invitation to bid processes; scheduling; noticing; assembling bid documents; pre-bid meetings and bid openings; and preparation of contracts.
• Work with the Law Department to ensure the document is complete; and internal processes and records are maintained.
• In collaboration with project managers, administer active construction contracts and utility agreements to identify, calendar, notify, and ensure completion and compliance with all deliverables. Track the status of state and federal grants.
• Track and process development offset agreements, such as Road Impact and Parkland fees, through collaboration with multiple departments to ensure accuracy and timeliness.
• Ensure that the final documents are filed and archived pursuant to the management policies and procedures, ensure revisions to the documents are updated.
• Evaluate records for retention in compliance with BOMA-approved policies.
• Maintain the citywide contract tracking system to aid in tracking expirations and renewals.
• Establish a reminder system for renewals and expirations
• In conjunction with the Sr. Accounts Payable Specialist, review contract payment requests, verify coding, and notify the departments if a discrepancy…