Procurement Manager

JOB DESCRIPTION:

The Procurement Manager plays a critical role in supporting both our permanent audiovisual installation projects and live event production operations. This position is responsible for sourcing, purchasing, and coordinating the delivery of audiovisual, lighting, rigging, staging, and related materials while ensuring projects stay on schedule and within budget. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment where priorities can shift quickly.

Function Build-Out | Sourcing & Supplier Strategy | Purchasing Process & Cost Control | Order Fulfillment & Delivery

• Serve as the single purchasing channel for both Integration and Production.
• Own the company's sourcing strategy for AV, lighting, rigging, staging, networking, and installation materials, consolidating spend where it creates leverage.
• Negotiate pricing, terms, rebates, and dealer agreements with manufacturers, distributors, and vendors to maximize value and protect margin.
• Maintain alternate sources where supply risk warrants it.
• Maintain the preferred vendor list, evaluating suppliers on price, lead time, quality, and service, and build direct relationships with key manufacturer and distributor representatives.

• Design and document purchasing policy, approval thresholds, and PO procedures for two distinct cadences: project-based Integration buying against a signed scope, and show-date Production buying, with a defined exception path for show-critical purchases.
• Deliver measurable cost savings without compromising quality or schedule.
• Keep purchasing activity within company policy, budget expectations, and contract terms, with organized and auditable records.
• Track orders from placement through delivery, proactively resolving delays, damages, and shortages, and manage the expedited shipments and emergency purchases needed to protect live event and installation deadlines.
• Select carriers and control freight cost on purchased materials.
• Resolve shipping claims, returns, RMAs, and warranty replacements with vendors and carriers.

• Partner with the CFO on purchasing budgets, flagging variances before they become overruns, and provide pricing, lead time, and total-cost input on capital equipment planning and buy-versus-rent-versus-subrent decisions.
• Coordinate delivery timing with project managers, account managers, warehouse personnel, and field crews so materials arrive when they are needed.
• Work with the warehouse team on inventory visibility, stock levels, and replenishment, and flag surplus or aging equipment for disposition.
• Support accounting on reconciliation of purchasing records, packing slips, and vendor invoices, resolving escalated discrepancies with vendors.
• Serve as the procurement point of contact for the integration, production, warehouse, and accounting teams.
• Other duties as assigned.

• 5+ years of procurement, purchasing, or supply chain experience.
• Experience establishing purchasing process where little existed before, including rebuilding records from incomplete information.
• Proven negotiation skills with a track record of measurable cost savings.
• Comfort in both buying cadences this role covers: deliberate project-based purchasing and fast, deadline-driven purchasing. Depth in one with a willingness to learn the other is acceptable.
• Proficient in Excel, with working experience in ERP, inventory management, or purchasing software.
• Excellent organizational, multitasking, and communication abilities with high attention to detail, and strong decision-making where priorities shift quickly.

Valid driver's license and reliable transportation.