Ministry Assistant

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Full Time – Church Support Center, Franklin, TN, US

Depending on applicant response and qualifications, this position may be split into two distinct positions – Mission Stewardship Ministry Assistant and Multiplying Gospel Leaders Ministry Assistant (see postings) – and filled on a 50% basis.

Principal Function: Provide administrative assistance and support to Mission Stewardship Director and Multiplying Gospel Leaders Team Leader. Extensive responsibility to maintain database information on financial donors and individuals in ministerial pipeline. Represent TBMB in interactions with donors and pipeline participants. Perform clerical and organizational tasks required for the successful accomplishment of ministry assignment, tasks, and events.

Essential Functions: (Employee must be spiritually, physically, mentally, and emotionally able to fulfill these assignments and tasks to fill this position.)

• Conduct assigned ministry with “Christ-Like Servant Spirit”, guided by TBMB mission, priorities, strategies, and goals.
• Contribute to all phases of responsibilities to the Mission and Objectives of the organization.
• Exercise discipline to complete tasks and work alone with general supervision.
• Provide support and assistance to assigned group and other groups within the organization, while building and maintaining positive working relationships.
• Travel occasionally to various events and work overtime and irregular hours, as necessary.

Responsibilities include, but are not limited to:

Mission Stewardship Development

• Coordinate weekly donor acknowledgement process. Update thank you letters quarterly so recurring donors are getting unique letters. Facilitate additional statements of gratitude from staff when appropriate.
• Maintain database of donors and potential donors. Continually develop and implement “attributes” that assist in selection of specific donors.
• Manipulate database to produce reports, lists, and donor information for use by Director.
• Facilitate Director’s interaction with donors and potential donors. Assist in preparation of donor call and visit lists. Record such activity in database.
• Identify lapsed donors and ensure proper contacts are made on regular basis.
• Coordinate donor tours of ministry sites with appropriate staff.
• Coordinate collection of ministry stories and updates for use in stewardship promotion.
• Work with Accounting and Communications to prepare annual tax receipts and annual report.

Multiplying Gospel Leaders

• Coordinate specific operational systems and processes necessary to successfully accomplish team objective.
• Maintain database of individuals engaged in all aspects of ministerial pipeline. Update personal information, contacts, assistance, activities, and other data.
• Utilize database to track participants, anticipate next steps, and distribute correspondence as needed.
• Coordinate and follow through to completion projects and events that contribute to the success of the objective.
• Coordinate production of materials produced with Communications Team.

Overall Responsibilities

• Provide assistance in the Executive Office during busy times such as the annual meeting and Board of Directors meetings.
• Process ongoing communication regarding all ministry needs and personnel as appropriate. Respond to incoming calls and emails and initiate contacts as directed.
• Enter data in TBMB communications and database systems as appropriate concerning calendaring, resources, support needs, securing proper approvals as needed.
• Submit check requests, collect, and submit for deposit money from registration and material sales from events, if applicable, budget input and updates.
• Monitor budget accounts as directed.
• Perform all other duties as needed or assigned.

Physical Requirements for Individual in Position:

• Continuously sits at desk utilizing computer and phone. Occasionally stands and walks.
• Frequently bends/stoops, pushes/pulls, identify, and distinguish colors.
• Occasionally squats, walks extended distances, reaches above shoulder, kneels, balances, lifts, and carries up to 50 pounds.

Preferred Qualifications for Applicants:

Credentials and experience:

• Education:
  
  High School diploma required, two years plus of college preferred
• Experience:
  
  One to three years related work experience

Knowledge and

Skills:

• Microsoft office proficiency needed in Word, Excel, Power Point
• Understanding of and ability to retrieve information from CRM type of relational databases.
• Good written and verbal communication skills
• Knowledge of general office skills and procedures

Under the laws of the state of Tennessee, the employment relationship may be terminated at any time.