Office Assistant III - Clark County Elections Office

Job Summary

This position provides complex administrative support for the Elections division in the Auditor’s Office. Responsibilities include using all functions of the VoteWA statewide voter registration system; data entry; investigating and resolving required missing information on voter registration forms; scanning material into the voter registration system; working with State reports and other agencies to update voters’ status and address changes; issuing and receiving military and overseas electronic ballots;

proofreading, issuing ballots; assisting with annexation and redistricting; assisting with signature verification; producing mailings to voters including military and overseas voters, and customer service.. This position will periodically require working overtime.

This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).

Due to the critical nature of the work, staff in Elections are considered essential to government services. This is not a remote working/telework position.

Additionally, due to election deadlines, blackout dates may apply which restrict the use of vacation days at certain times of the year.

This position is guaranteed 32 hours per week. Depending on departmental workload, operational needs, and Elections-related activity, the position may be scheduled for up to 40 hours per week.

Education and Experience:

Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others.

The ideal candidate will have the following strengths:

• Prior experience working with elections
• Advanced proofreading abilities
• Ability to enter data accurately into the election management system
• Use advanced functions in Word and Excel
• Ability to manage multiple projects with changing priorities and deadlines
• Ability to work effectively with the public and staff of federal, state and local agencies
• Ability to work cooperatively in a high pressure team environment
• Excellent interpersonal communication skills
• Problem solving skills and ability to research data
• Demonstrated effective customer service experience
• Experience with and/or knowledge of state RCW’s, county codes, ordinances, and policies governing elections is desired

Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.

Knowledge of :
General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases;

basic bookkeeping and/or cashiering methods and practices as required by the position.

Ability to:
Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations;

follow oral and written instructions; effectively guide…