Accounts Payable and Office Coordinator

Benefits

• Health, life, and disability insurance options
• Company-paid basic life and AD&D coverage
• Paid time off, including vacation, sick leave, and 6 paid holidays
• Tuition reimbursement (up to $3,000/year) for job-related education
• Weekly pay
• Profit sharing
• Employee discount on materials
• Consistent full-time schedule in a stable, team-oriented environment

Frederick Brick Works is seeking a detail-oriented and reliable Accounting & Office Coordinator to support daily accounting and administrative operations. This role focuses primarily on accounts payable, vendor maintenance, and document management, while also supporting general office coordination tasks. The ideal candidate is organized, proactive, and comfortable managing multiple responsibilities with minimal supervision in a small-business environment.

• Process vendor invoices and prepare payments in accordance with company procedures
• Review invoices for accuracy, including pricing, payment terms, and account coding
• Investigate and resolve invoice discrepancies with vendors and internal staff
• Ensure payments are completed on time and in compliance with internal policies
• Assist with check runs and maintain supporting documentation
• Coordinate onboarding of new vendors
• Collect and maintain W‑9s, ACH authorization forms, and vendor banking information
• Maintain organized and accurate vendor records (both digital and physical) and updating vendor information in accounting/ERP systems
• Maintain spreadsheets and supporting documentation related to accounting operations
• Assist with reconciliation and tracking activities as needed – i.e., vendor & credit card statements, invoice discrepancies, all follow-up’s
• Help ensure accuracy of reports

• 2–5 years of experience in accounts payable, accounting support, or similar office accounting role preferred
• Experience with vendor setup, payment processing, or financial documentation strongly preferred
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office, especially Excel and Outlook
• Ability to manage multiple priorities and meet deadlines
• Strong organizational and document management skills
• Clear written and verbal communication
• Ability to work independently and take ownership of assigned processes
• Excellent problem-solving and research skills
• Experience with accounting or ERP systems (Epicor Eagle or similar) is a plus