Administrative Secretary, School

Position Overview

• Position Type:
  Secretarial/Clerical/Secretary – 12‑Month
• Date Posted: 2/9/2026
• Location:
  
  Tuscarora Elementary School
• Date Available:
  
  3/01/2026
• Closing Date: 02/18/2026

• 12‑month position (244 days per year), 7 hours per day
• Daily work hours: TBD

• Support Salary Scale – Grade S10: $26.80 per hour (starting)

Under the Fair Labor and Standards Act this position is non‑exempt from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System. Please see linked salary scale for the full range.

Under the direction of the Principal, this position manages the main office of a school and renders administrative assistance to the principal and other members of the school staff. This position requires a high level of secretarial skill and experience.

• Use experience and judgment to resolve problems and prioritize work on behalf of the school
• Maintain proficiency in the use of technology to meet administrative needs
• Maintain consistent and reliable attendance
• Manage an office under the direction of an Administrator; train and supervise staff
• Maintain financial records/reports, payroll records, school funds, and student activity funds
• Compose routine correspondence
• Order and receive supplies and check invoices
• Prepare, type, and proofread letters, memos, reports, presentations, observations, and evaluations
• Effectively use the automated purchasing system, student information system, and substitute calling system
• Maintain filing systems, attendance reports, logs, and trip records
• Answer telephone, take messages, greet visitors, make appointments, and give information
• Distribute mail and supplies
• Prepare materials for meetings, conferences, and workshops
• Operate various office machines and train others
• Assist in scheduling use of facilities
• Maintain property accountability
• Assist with student registration
• Assist with procuring substitutes
• Perform other duties as assigned by the Principal

• High school diploma or equivalent (G.E.D.)
• Five (5) years of secretarial experience
• Demonstrated proficiency in the use of office technology to meet administrative needs
• Demonstrated ability to effectively use word processing, database, spreadsheet, and email software
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to communicate clearly and concisely in oral and written form
• Demonstrated ability to work under pressure and maintain flexibility
• Demonstrated strong human relations skills
• Demonstrated proficiency in business math
• Capable of performing the essential functions of the position with or without reasonable accommodations
• Regular and predictable attendance

• Working knowledge of the general organization and functions of the major units of FCPS
• Demonstrated net keyboard rate of 55 words per minute, proofreading proficiency, and creation of a table in a word processing program
• Demonstrated ability to prepare bank deposits and post debits and credits to the financial records
• Demonstrated ability to manage the office, train, and supervise staff
• Demonstrated ability to anticipate work demands and be proactive
• Demonstrated evidence of continuous professional growth
• Demonstrated strong human relations skills with adults and students, creating a positive and inviting work environment
• Demonstrated ability to work independently with a minimum of supervision
• Familiarity with the FCPS policies, goals, and programs

Frederick County Public Schools is an equal opportunity employer. This vacancy announcement is part of a current classification study which is an ongoing evaluation process to review its duties, responsibilities, and appropriate placement within the organization's job structure at FCPS.

This job description has been written to indicate the general nature and level of work performed by an employee holding this position. It is not written to include or be interpreted to include a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee. Nothing in this description restricts management's right to assign or reassign duties and responsibilities or add required qualifications at any time.