Operations Officer

Overview

About the Role

AVIAN (pronounced a-v-yin) is seeking an Operations Officer to provide programmatic, operational, and administrative support to a dynamic project team supporting international and/or Department of Defense initiatives. The Operations Officer will serve as a central coordination point across multiple functional areas, helping ensure effective communication, knowledge management, personnel support, and execution of project objectives. This role requires a highly organized professional capable of balancing operational oversight with day-to-day administrative execution in a fast-paced environment.

Join a Company Where You Can Make a Real Impact – and Own a Piece of the Future

Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we’d love to meet you.

We’re a mid‑sized, employee‑owned company on a mission to create meaningful value for both our employees and our customers. That means we’re not just looking for someone to fill a seat — we’re looking for someone who wants to build, innovate, and evolve with us.

Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.

• Lead the Small Boat Parts (SBP) workstream by coordinating project activities, priorities, and execution strategies in alignment with program objectives.
• Support management of workstream cost, schedule, and performance metrics through coordination, tracking, and reporting activities.
• Conduct market research activities related to sustainment parts and procurement support efforts.
• Coordinate with internal and external stakeholders to ensure SBP orders are delivered to partner nation end‑users in accordance with program timelines and requirements.
• Provide personnel and onboarding support, including:
• Provide administrative and operational support to the Project Lead and Workstream Leads.
• Coordinate travel requirements for team members, including travel planning support and tracking estimates within the Travel Rough Order of Magnitude (ROM).
• Oversee project Knowledge Management activities, including:
• Maintain team calendars and coordinate meetings, engagements, and conference room scheduling.
• Support preparation of reports, meeting materials, action item tracking, and other operational deliverables.
• Facilitate communication and coordination across geographically dispersed teams and stakeholders.
• Ensure administrative processes and documentation are completed accurately and in accordance with organizational procedures.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, Logistics, Program Management, or a related field. Equivalent relevant experience may be considered in lieu of degree requirements.
• Minimum of ten (10) years of experience supporting program operations, project coordination, administrative management, or related functional areas.
• Experience coordinating multiple tasks, schedules, and stakeholders in a fast‑paced operational environment.
• Experience with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Experience using SharePoint Online (SPO) and Microsoft Teams for collaboration and document management.
• Strong organizational skills with demonstrated attention to detail and follow‑through.
• Ability to communicate effectively with leadership, teammates, customers, and external stakeholders.
• Must be able to obtain and maintain a Department of Defense security clearance
• Due to the sensitivity of customer‑related requirements, U.S. Citizenship is required.
• Salary range: $110,000 - $140,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.)

As an employee‑owner, you’ll be a catalyst for progress — helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas…