Dean's Office Administrative Specialist & Events Coordinator

Department School of Nursing & Health Professions:
Dean's Office

Position Summary

Under the direct supervision of the Dean, this position provides administrative support for all activities in the School of Nursing and Health Professions ( SNHP ). Responsibilities include supporting the dean and academic program administrators in all areas of operation, including serving as the first point of contact and liaison with internal and external constituencies, coordinating and providing support and planning for internal and external events and special projects, supervising student workers, establishing and maintaining policy and procedure documents, handling confidential documents, and clerical duties.

Independent judgment is required to plan, prioritize and organize diversified workload with designated deadlines. Some evening and weekend hours may be required.

Education/Experience

Bachelor’s degree plus two years related experience with progressively more responsible duties, or an equivalent combination of education and experience. Preference given for related work experience in an academic environment.

Knowledge/Skills/Ability

• Exceptional interpersonal, cultural competency, and customer service skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Exceptional skills in handling spreadsheets, budgets, department invoices and related analytical tools.
• Exceptional written and oral communication skills; strong command of grammar and English usage, to include accuracy in proofreading, composing correspondence, editing and typing.
• Expert knowledge of MS Office 365, including:
  Word, Excel, Outlook, PowerPoint, etc., the internet, and other relevant software. Ability to operate and maintain standard peripheral office equipment; fax, printer, multiple phone lines, copier, etc.
• Exceptional skill in prioritizing workflow and managing resources.
• Ability to take initiative and act with unquestionable integrity and a strong sense of professional ethics.
• Ability to manage multiple tasks under pressure and adapt to rapidly changing priorities, while adhering to deadlines.
• Ability to make administrative and procedural decisions on sensitive, confidential issues and the ability to maintain confidentiality of information.
• Ability to research and resolve office management problems and questions.
• Ability to take initiative and work independently to accomplish work assignments.
• Highly organized with critical focus on detail, accuracy, reasoning, problem-solving skills, and efficient workflow.
• Commitment to integrity, excellence, learning, and community.
• Ability to travel between campuses as needed.
• Ability to work evenings and weekends as needed.

Sedentary work with occasional need for medium work:
Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Sitting, standing, walking, talking, hearing, keyboarding, and repetitive motions. Close visual acuity. Subject to inside and outside environmental conditions, and an office location with potential exposure to science laboratories, chemicals and chemical processes, biologicals and biological processes and magnetic field. Position requires additional hours for meetings and events, including days, evenings, and weekends.

Essential Functions

• Provide administrative support for the BSNHP Dean’s Office including supporting the Dean and the Academic Program Administrators for Nursing.
• Facilitate all BSNHP events, including but not limited to scheduling rooms, arranging set-up, coordinating catering needs, sending invitations as appropriate, and preparing materials such as programs, handouts, and/or agendas.
• Manage faculty/staff profile pages, portal page, social media, and newsletters for the BSNHP as appropriate, including regular updates and the posting of new content.
• Manage scheduling of BSNHP spaces, including maintenance of a…