Administrative Specialist

Overview

Reporting to the Department Head of Social Science & Policy Studies, the Administrative Specialist will provide administrative support to the department head, associate department head, program directors, and faculty and staff.

• Serve as a confidential administrative assistant to department head, associate department head, program directors, and up to 25 faculty members.
• Use Workday to assist with essential departmental functions such as hiring work study students, processing payroll for students, and submitting invoices from suppliers and contractors for payment.
• Assist with main office functions: ordering and restocking supplies; handling mail and packages; submitting work orders for maintenance and keys; planning, scheduling, and coordinating catering for departmental functions.
• Reply to email, telephone, or in‑person inquiries regarding SSPS-related academic offerings and programming.
• Support faculty with scheduling committee meetings; photocopying, printing, and scanning documents; proofreading documents prior to printing; creating targeted email lists and databases; creating flyers for events.
• Work with Marketing and Communications Department to maintain and update department website; post department‑related events and announcements when necessary.
• Assist with faculty candidate visits, organizing candidate interview itineraries, booking travel arrangements, and handling hotel and transportation logistics.
• Record, publish, and maintain minutes of all monthly Faculty Department meetings.
• Provide general support to SSPS department visitors.

• Associate’s Degree required.
• 1–2 years of experience in an office setting.
• Excellent time management skills with ability to multi‑task and prioritize work.
• Solid attention to detail and problem‑solving abilities.
• Strong organizational and planning skills.
• Proficient in Microsoft Office and Zoom; knowledge of Workday and Drupal helpful but not required.
• Ability to collaborate with staff across multiple departments and divisions within WPI.
• Openness to learning new skills and programs.

Salary: $23.80 – $25.00 per hour. Salary is based on related experience, expertise, and internal equity. WPI’s benefits package includes a robust retirement match, wellness perks, tuition assistance, and more.

United States of America (Non‑Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.