Administrative Specialist II - Planning and Permitting

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week;
Monday - Friday; 8:00 a.m.

- 4:30 p.m.; full-benefits

This position performs moderately complex administrative, clerical, and customer service duties that support the operations of the Division of Planning and Permitting. The Administrative Specialist II will assist and coordinate all customers of the division and direct or redirect them to the appropriate department or person when needed. The position coordinates workflow and daily office activities and is the primary customer service contact for walk in and other customers of the division.

Supervision is received from the Division Director.

NOTE:

The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy.  For external hires, offers are made at the base wage rate.

The pay rate shown reflects the FY27 pay schedule effective June 27, 2026. If you are hired before this date, your starting rate will be the base of the FY26 pay scale and will be adjusted to the FY27 rate once it becomes effective.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

* 11 days of Vacation leave with increase after 2 years of employment

* 15 days of Sick leave with unlimited annual carryover

* 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)

* Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending

* Employee Health Center with no or low-cost primary and urgent care

* 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit

* County and Employee funded Defined Benefit Pension Plan

* Vesting after 5 years of service

* Additional service credit for eligible previous public service, military service, etc.

* Work/Life balance programs include:
Employee Assistance Program and Employee Wellness Program

* Generous Tuition Reimbursement Program

* Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE:

Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

* Front counter point of contact for the division and initial customer service representative in the lobby of the 30 North Market Street offices

* Provide front-desk and customer service support by responding to visitors, callers, and electronic inquiries and directing them to appropriate resources

* Meets and greets all customers and provides initial assessment of their needs. Answers inquiries and directs customer to appropriate staff or departments when needed

* Assists in coordinating information, appointments and meeting schedules for staff and customers

* Gather and compile information needed to support departmental tasks, projects, and routine decision-making

* Disseminate information for the staff to assist with task management and operations

* Compose, proofread, and prepare routine correspondence, forms, memorandums, and other administrative documents

* Perform bookkeeping duties as needed and maintain manual and electronic files, records, mailing lists, and other departmental documentation

* Review, process and prepare written, electronic and verbal administrative responses to inquiries received by phone, email, or in person

* Perform general clerical duties

* Process routine transactions, forms, and requests in automated systems in accordance with established procedures

* Maintain and update departmental files, records, logs, and tracking spreadsheets to support operational accuracy

* Perform data entry and update information in departmental databases and tracking systems

* Support basic fiscal tasks such as verifying documentation, reconciling routine transactions, and preparing standard reports

* Assist with ordering office supplies, coordinating office logistics, and supporting daily operational needs

* Conduct routine research, compile data, and prepare summary reports for staff as requested

* Support program operations and assist with routine…