Operations Assistant

We are seeking an Operations Assistant to provide administrative and clerical support to ensure efficient operations within the company. This position plays a crucial role in supporting the day-to-day operations of the organization.

• Open jackets for commerical and contract printing jobs and log into database;
• Break down commercial and contract job for billing and log into database;
• Log jobs that come back from government agencies and commerical customers;
• Send proofs to commercial and government contract customers;
• Prepares contracts for management to bid;
• Prepares contract bids for Government Publishing Office (GPO);
• Prepares reference cards for new contracts;
• Verifies that all contract and commercial jobs have been invoiced monthly;
• Reconciles Fed Ex and Freight invoices for payment;
• Obtain freight charges for shipments from shipment vendors;
• Prepares deliviery tickets for commerical and contract jobs as a back-up to the mailhouse supervisor;
• Communicates with driver about proof delivery and pick up and deliver to commerical and GPO agency customers;
• Provide executive administrative support to senior management;
• Utlitizes computer literacy skills to manage various software applications;
• Peforms general administrative tasks to support office operations;
• Competes daily and monthly compliance reports for contractual work;
• Manage phone system and direct calls appropriately;
  Greets visitors and manages inquiries;
• Performas clerical duties such as data entry, filing, and correspondence handling. Other administrative duties as assigned;

• Previous experience in administrative roles is preferred;
• Experience working in the printing industry is a plus;
• Familiarity with phone systems and calendar management software is beneficial;
• Exceptional interpersonal and written communication skills;
• Strong organizational skills with attention to detail;
• Ability to manage multiple projects and prioritize effectively;
• Familiarity with government contraccting processes is a plus;