Part-Time Administrative Paraprofessional - Fire and Rescue Services, Administrative Services

This is administrative support work at the full performance level, including a full range of duties and responsibilities. Serves as administrative support to the Chief of Ellicott City Volunteer Fire Department (ECVFD). Tasks include typing, data entry, record keeping, researching, and filing. Work is performed with general supervision from the Volunteer Budget Coordinator. Contact with others is an important part of the job, including the public and other County employees.

Please note that this position is authorized to work up to and no more than 30 hours per week.

This is a contingent position, meaning that it is not a part of the Howard County Classified Service and does not accrue County service time for the purposes of calculating any service benefit. This position is paid hourly and may work a varying number of hours per week, based on the availability of funding and a continued need. A contingent employee is only eligible for fringe benefits required by State or Federal law.

• Responds to inquiries over the telephone and in person concerning specialized functions of the ECVFD, and corresponds with the public, County officials, and County personnel.
• Processes reimbursements requests and invoices.
• Prepares necessary documentation for the purchase of goods and services.
• Schedules service and supply orders, for the office and shop, using the approved County vendor list.
• Assists in the preparation, maintenance, and control of the ECVFD's annual operating budget.
• Receives and understands budget reports.
• Logs and tracks station expenditures and ensures that expenses are aligned with the budget.
• Performs clerical duties that include, but are not limited to, filing, typing, taking minutes, data entry, drafting correspondences, and maintaining records.
• Utilizes information stored within Departmental databases and systems (First Due, LOSAP, etc.) to compile statistics and generate reports.
• Operates a variety of office equipment and software including computers, Microsoft Office Suite, calculator, photocopier, and FAX machine.
• Processes requests for keys/access cards.
• Performs other duties as assigned or required.

This job has no supervisory responsibilities.

High School Diploma or GED and four (4) years of related experience or equivalent combination.

Thorough knowledge of the methods and techniques used in carrying out the specialized functions, i.e. payroll guidelines, procurement regulations, and financial guidelines of the Bureau of Training.