Secretary, Administrative​/Clerical

Position: Secretary 4 (Job ID# 3706)
CALVERT COUNTY PUBLIC SCHOOLS

Prince Frederick, Maryland 20678

June 15, 2026

POSITION

Secretary 4

DEPARTMENT

Administration

LOCATION

Central Office:
Instruction

REPORTS TO

Executive Directors of Schools

ANNUAL WORK SUMMARY

12 months per year, 245 days per year, 7.5 hours per day.

WAGE/PAY RATE

Scale 17: $ 25.65/hr - $ 32.71/hr

FLSA STATUS

Non-exempt

Final date to receive applications

June 23, 2026

EFFECTIVE START DATE

July 1, 2026

POSITION SUMMARY

Provides comprehensive administrative and clerical support to the Executive Directors of Schools, including managing complex calendars, coordinating meetings and events, preparing agendas and minutes, and developing professional correspondence and reports. Serves as a primary point of contact for inquiries, resolving issues within scope and ensuring appropriate follow-up. Maintains accurate records and electronic filing systems, supports website updates, and utilizes system applications to generate reports.

Coordinates logistical details for meetings and travel, ensuring efficient and effective office operations.
EDUCATION, CERTIFICATION AND EXPERIENCE

High School diploma or General Education Development (GED) program certificate or equivalency.

Business education training with secretarial experience preferred.

SPECIAL REQUIREMENTS

None
KNOWLEDGE, ABILITIES AND SKILLS

These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions. At the time of application, the candidate must have:

Ability to work in a setting with frequent interruptions and make adjustments to priorities throughout the day.

Ability to transcribe video or audio recording, handwritten drafts or verbal dictation.

Must have or be able to quickly acquire knowledge of the school system structure (mission, goals and objectives), policies and procedures, practices, responsibilities, and organizational structure.

Ability to communicate effectively with diverse, and sometimes irate, individuals and to handle calmly and efficiently situations ranging from routine to emergency.

Must have a sound knowledge and ability in business correspondence and proofreading grammar, spelling and punctuation with a high degree of accuracy.

Exceptional oral and written communication, organizational, interpersonal and customer service skills.

Ability to maintain strict confidentiality in regard to work performed and information learned from position.

Must be proficient in a Microsoft 365 environment, including Word, Excel, PowerPoint, One Note and Teams.

Must be able to learn quickly to use the software programs of the department.

Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines.

Strong ability to actively learn, listen and think critically in order to meet job expectations.

Ability to speak effectively in public and to compose concisely and clearly.

Willingness to learn new things and eagerness to acquire new skills.

Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable.

ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES

Serves as the front line for the Executive Directors of Schools using exceptional organizational skills to manage multiple calendars based on competing priorities.

Resolves complaints within the scope of information and authority and refer to others, as appropriate.

Assists in developing agendas, organizing supporting documents, and taking minutes for meetings.

Creates, formats, produces and edits correspondence and other written materials for internal use of the school system.

Initiates, proofs, and finalizes correspondence on a variety of matters requiring an in-depth understanding of educational programs, as well as school system policies and procedures.

Uses system applications to generate applicable reports needed.

Operates office equipment, including copiers, computers and scanners, and organizes and maintains electronic document filing systems.

Updates the administrative webpage as needed ensuring accessibility and accurate content.

Researches and coordinates various activities and details associated with meetings and business trips.

Provides administrative and clerical support for the Executive Directors of Schools.

Supports in the coordination of system meetings and events

OTHER JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES

(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)

Performs related work as required or assigned by the Executive Directors of Schools.

Thinks, concentrates, and interacts positively with others.

Comes to work regularly and promptly,

PHYSICAL AND PSYCHOLOGICAL CONDITIONS/DEMANDS

Ability to sit at a workstation for extended periods.

Occasional ability to lift, carry and move parcels weighing up to 25 pounds.

UNUSUAL DEMANDS

None
EVALUATION

Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools.
APPLICATION PROCEDURE

All applicants…