Administrative Specialist II - Fleet Services

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week;
Monday - Friday; 7:30 a.m.

- 4:00 p.m.; full-benefits

This skilled and technical administrative support position is responsible for performing a variety of administrative, clerical, procurement, and customer service functions within the Division of Public Works, Fleet Services. The position serves as the primary point of contact for Fleet Services, coordinates departmental administrative processes, maintains vehicle registration and compliance records, processes purchasing and financial transactions, and supports fleet operations through data management, reporting, and organizational support.

Supervision is received from the Administrative Support Supervisor, Fiscal Services, with additional direction from the Department Head of Fiscal Services and the management staff of Fleet Services.

NOTE:

The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy.  For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

* 11 days of Vacation leave with increase after 2 years of employment

* 15 days of Sick leave with unlimited annual carryover

* 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)

* Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending

* Employee Health Center with no or low-cost primary and urgent care

* 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit

* County and Employee funded Defined Benefit Pension Plan

* Vesting after 5 years of service

* Additional service credit for eligible previous public service, military service, etc.

* Work/Life balance programs include:
Employee Assistance Program and Employee Wellness Program

* Generous Tuition Reimbursement Program

* Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE:

Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

* Compose, prepare, and sign correspondence, memorandums, reports, and other written communications; review and respond to incoming mail, e-communications, and inquiries

* Act as the primary reception point for Fleet Services; provide customer assistance, information, and referrals for telephone calls, visitors, and electronic communications

* Perform administrative office duties, including processing postal and inter-office mail, photocopying, filing, scanning, and maintaining departmental records

* Maintain motor pool rental calendars; coordinate departmental meetings, appointments, and scheduling activities

* Maintain, create, or revise forms, documents, and other departmental resources as needed

* Conduct research, compile information, and assist with special projects and analyses as requested

* Maintain tag, title, registration, and related documentation for County-owned vehicles; may require travel to the Maryland Motor Vehicle Administration (MVA) to conduct departmental business

* Track and monitor vehicle citations, tolls, emissions requirements, and other compliance-related activities to ensure timely resolution and regulatory compliance

* Obtain and manage fuel cards and driver identification numbers to provide authorized users access to County and external fueling sites

* Assist with monitoring, reviewing, and correcting fuel download transactions and system errors to ensure accurate fleet fueling records and reporting

* Perform data entry and maintain records within Fleet Services management systems, including Faster Asset and other applicable databases

* Obtain vehicle and equipment property numbers from Accounting and process end-of-life documentation for vehicle and equipment disposals

* Assist and support Service Managers, Parts Personnel, and other Fleet Services staff in daily operational activities

* Verify and process purchase orders, procurement card transactions, check…