Administrative Office Specialist

Job Title

Administrative Office Specialist

Administration

June 23, 2026

Cecil County District Court, 170 E Main Street, Elkton, MD 21921

$56,064

Non‑Exempt

No

Full‑Time

The Administrative Office Specialist is the direct assistant to the Administrative Clerk and indirect assistant to the Judges. The role ensures efficient court operations through coordination of meetings, filing, correspondence, mail distribution, office supplies management, and supply procurement.

• Serve as the direct assistant to the Administrative Clerk and point‑of‑contact for all departments.
• Handle maintenance issues, personnel situations, equipment problems, and other operational matters.
• Maintain accurate and efficient files for court and personnel management.
• Collaborate with Circuit Court and local/state agencies to resolve issues.
• Compile data, check accuracy, and prepare reports; maintain forms, correspondence, and memoranda.
• Manage inclement weather notifications, emergency contact lists, COOP and exit plans.
• Initiate, prepare, and place purchase orders; reconcile invoices; manage Petty Cash and Corporate Purchase Card procedures.
• Act as Human Resources liaison, reviewing new‑hire paperwork, maintaining employee files, tracking FMLA and ADA designations, and assisting with benefits enrollment.
• Assist employees with timesheets and payroll inquiries; prepare overtime reports.
• Maintain office equipment, schedule repairs, coordinate upgrades, inventory assets, and manage barcode records.
• Create work orders for building/maintenance issues.
• Serve as ADA coordinator, Fire Warden assistant, Injured Workers Insurance Fund representative, and State Employees Credit Union representative.
• Assist with backlog filings for surrounding counties.

• High School diploma or GED.
• Three years of secretarial, clerical, or administrative work experience involving personal computer use and word processing.

• Basic English and arithmetic, including spelling, punctuation, and basic math.
• General office practices, equipment, and judicial policies.
• Managing priorities, multitasking, time management, and attention to detail.
• Typing and use of standard office equipment.
• Customer service, communication, reading, proofreading, and editing.
• Interpersonal communication and relations.

Primarily sedentary work; may lift up to 10 lbs occasionally.

• PC for correspondence and reports.
• Copier and desktop printer.
• Pitney Bowes electronic mail stamping machine.
• Fax machine.
• Telephone.
• Calculator.

• Microsoft Office Suite, SharePoint, Outlook, MDEC, Windows.
• CONNECT, GEARS, Visio, and other court systems.

The Maryland Judiciary is an equal‑opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law.

Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA or call 410‑260‑1732. The Maryland Judiciary is a drug‑free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here:
Policy Prohibiting Discrimination, Harassment, and Retaliation.