Administrative Specialist II - Planning and Permitting

Job Information

Non‑exempt: full‑time, 40 hours per week, Monday‑Friday, 8:00 a.m. – 4:30 p.m. (hourly). Full benefits.

The Administrative Specialist II supports the Division of Planning and Permitting by coordinating workflow, performing administrative tasks, and providing primary customer service to division customers.

• Front‑counter point of contact; greet all customers in the lobby.
• Respond to visitors, callers, and electronic inquiries and direct them to appropriate resources.
• Assist in coordinating information, appointments, and meeting schedules for staff and customers.
• Gather and compile information needed to support tasks, projects, and routine decision‑making.
• Disseminate information to staff for task management and operations.
• Compose, proofread, and prepare routine correspondence, forms, memorandums, and other administrative documents.
• Perform bookkeeping duties as needed and maintain manual and electronic files, records, mailing lists, and departmental documentation.
• Process routine transactions, forms, and requests in automated systems according to established procedures.
• Maintain and update departmental files, records, logs, and tracking spreadsheets.
• Perform data entry and update information in departmental databases.
• Support basic fiscal tasks such as verifying documentation, reconciling routine transactions, and preparing standard reports.
• Assist with ordering office supplies, coordinating logistics, and supporting daily operational needs.
• Conduct routine research, compile data, and prepare summary reports as requested.
• Support program operations and assist with routine administrative tasks during special projects or departmental needs.
• Perform other related duties as required.

• High school diploma or equivalent.
• Minimum 3 years of administrative support work experience.
• OR associate’s degree with 1 year of related experience.

• Knowledge of County policies and procedures.
• Knowledge of technology (computer, wireless devices, Internet).
• Knowledge of County procurement policies.
• Ability to prioritize assignments and delegate to staff.
• Ability to work efficiently in Microsoft 365.
• Ability to follow written and verbal instruction.
• Ability to use procurement software.
• Ability to maintain effective working relationships with staff and interdepartmentally.
• Ability to maintain professionalism, confidentiality, and discretion with sensitive information.
• Ability to guide and instruct staff to ensure adherence to County policies.
• Computer proficiency for various software applications.
• Typing efficiency, clerical duties, data entry.
• Strong verbal and written communication.
• Basic math skills for budgeting.
• Phone etiquette.
• Customer service skills.
• Basic bookkeeping skills.

• Bookkeeping work experience.
• Office coordination experience.
• Experience in a public‑facing customer service role.
• College degree in Business Administration, Finance, or related field.

• Constantly sit while working.
• Work indoors continuously.

• 11 days of vacation leave with increase after 2 years.
• 15 days of sick leave with unlimited carryover.
• 11 paid holidays plus 2 floating holidays.
• Comprehensive medical insurance with HSA contribution.
• Dental, vision, and flexible spending plans.
• County‑paid group term life and AD&D insurance.
• Defined benefit pension plan with vesting after 5 years.
• Employee Assistance and Wellness programs.
• Tuition reimbursement.
• Deferred compensation plan.

Frederick County Government values diversity and inclusion and strives to provide equal opportunities for all applicants.