Academic Office Manager, School of Technology, Trades, Business, and Hospitality

Job Title

Academic Office Manager, School of Technology, Trades, Business, and Hospitality

AS987P

Manages daily academic office functions for assigned programs across the School of Technology, Trades, Business, and Hospitality (Accounting, Business, Computer Science, Cybersecurity/IT, Economics, Engineering, and Mathematics). Reports to the Assistant Dean and works with school leadership, faculty and students to implement and manage academic and administrative processes for assigned programs. Coordinates with other Academic Office Managers to manage schedules, budgets, faculty contracts, workload reports, and communication with diverse constituencies.

• Serve as a primary point of contact for the facilitation and execution of schedules, faculty contracts, payroll, purchasing, budgets, and facilities management for assigned programs.
• Build and maintain course schedules, ensuring correct meeting time per credit, session, and format; assign instructors and pre-assign rooms; monitor enrollment and wait lists; notify stakeholders when enrollment changes require adjustments.
• Compile and maintain a relational database of course schedules, faculty demographics, pay rates, and other program data; generate session workload reports for stakeholders.
• Develop and review payroll reports, analyze data for accuracy, prepare assignment letters for full-time and adjunct faculty, and provide People Soft reports with final contract data to payroll.
• Manage budgets and reporting for assigned program accounts, analyze and reallocate funds, approve procurement documents, and collaborate on annual budget development.
• Oversee procurement processes, track expenses, submit receipts to Finance, and coordinate purchasing for specialized equipment and materials.
• Maintain in-depth understanding of assigned programs to collaborate with faculty leads and Assistant Dean; serve as point of contact for students, faculty, and external stakeholders on program-specific issues.
• Create and execute People Soft queries and reports for comprehensive analysis; verify data and interpret output for use in reports and summaries.
• Coordinate with the Assistant Dean and the Bookstore to facilitate book orders and manage textbook adoption processes.
• Create surveys, track responses, compile and analyze data to produce reports for program review, enrollment trends, and CTE assessment.
• Assist with hiring faculty and staff, manage documentation required for Human Resources and Payroll, and orient new faculty and staff to program-specific practices.
• Serve as administrator of Evaluation Kit for assigned programs in collaboration with the Office of Distributed Learning; coordinate student evaluation processes across delivery methods.
• Coordinate and process faculty requests for classroom equipment and materials; use 25
  
  Live scheduler to optimize room and lab usage.
• Interpret and adhere to academic policies, administrative processes, CTE regulations, and FERPA regulations for assigned programs.
• Provide backup support to other Academic Office Managers during peak periods, absences, or special projects.
• Participate in college-wide committees, task‑forces, and planning groups; attend meetings and disseminate information; foster collaborative relationships with academic departments and business offices.
• Assist the Assistant Dean with planning and hosting Program Advisory Committee (PAC) meetings (minimum 2 per year) for selected programs; serve as PAC secretary.
• Maintain confidentiality and integrity across all program matters with varying regulatory and professional requirements.
• Perform other duties as assigned.

• Associate degree
• Ability to work collaboratively across multiple disciplines and program types.
• Ability to manage multiple projects and meet multiple deadlines.
• Proficiency with technology, including relational databases, spreadsheets, Microsoft Office Suite, and People Soft or similar systems.
• Knowledge of FERPA regulations.
• Excellent customer service and communication skills.
• High degree of accuracy with great attention to detail.
• Ability to work independently.
• Organizational,…