Executive Assistant III, Operations

## Executive Assistant III, Operations Apply locations:
Central Office time type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
August 8, 2026 (20 days left to apply) job requisition :
R0003600
** ABOUT US
** The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024
-2029 Strategic Plan, please visit our website and our careers page. Join our award-winning workforce and make a difference in the lives of our students!
** ABOUT THE APPLICATION PROCESS
** Before you begin, please read the job posting below carefully including the

Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you.
** Once your application has been submitted, you will not be able to add documentation or make any changes.
** Please note that application submission will be available only through 11:59 PM
** on the date*
* **** p
* * rior to
** the indicated end date.  If no end date is indicated, the posting will remain open indefinitely.

Job Posting End Date:08-08-2026
**** Reminder:
Current permanent*
* ** and temporary*
* ** employees must apply through the*
* * Jobs Hub
* ** in Workday, not the external career site.
****** First consideration will be given to applications
**** submitted
* *** through July 24, 2026.
** DESCRIPTION The Executive Assistant III supports the Chief Operating Officer and the Division of Operations. This position involves confidential administrative, secretarial/clerical work at the executive level and performs a variety of complex administrative, secretarial, and clerical functions to maintain operations throughout the division. The Executive Assistant III exercises confidentiality, independent judgment, and action in accordance with delegated responsibilities from assigned supervisor(s) throughout the Division of Operations.

The position involves monitoring and tracking multiple operating, capital, special revenue, and grant budgets. This position works with Facilities Management, Planning & Construction, Transportation, Food & Nutrition, Safety & Security, Environment, schools, and other support and instructional offices and staff regarding the divisions delivery of supports and operation services to school and offices.

MINIMUM QUALIFICATIONS
** A combination of education and experience may be considered.
***
* Education:

*** Possession of an Associate's degree from an accredited college or university or the equivalent combination of education and experience.
*
* Experience:

*** Three (3) years of clerical, secretarial, and/or administrative support in an office setting with increasing responsibilities.
* One (1) year of experience working with budgets, performing account reconciliation, and/or creating financial reports.
* One (1) year of experience utilizing spreadsheets to organize, manipulate, and analyze data.
* One (1) year of work experience using web-based productivity and collaboration applications such as Microsoft Office.

PREFERRED QUALIFICATIONS The ideal candidate for this role will also possess a combination of the additional qualifications below. If you don’t meet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.
*
* Education:

*** Bachelor's Degree from an accredited college or university.
*
* Experience:

*** Experience with financial tracking systems and school-based budgeting procedures.
* Experience working in a PreK–12 public school setting.

ESSENTIAL POSITION RESPONSIBILITIES The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
* Provides administrative, secretarial, and clerical support to the Chief Operating Officer.
* Schedules meetings and maintains the calendar for the Chief Operating Officer.
* Organizes, coordinates, and performs administrative level secretarial/clerical functions; including those of a confidential nature.
* Prepares and edits correspondence, entailing a wide knowledge of the Department's programs, procedures, functions and policies.
* Prepares agendas for meetings and sends notices of meetings; takes minutes as necessary.
* Prepares the data and reports for Board of Education meetings.
* Maintains financial records related to the Division of Operations.
* Prepares and processes payments, purchase orders, direct payments, and other financial requests for the division.
* Maintains financial records related to operating, capital, and grant funds for the Division of Operations.
* Interprets administrative decisions and policies within the assigned scope of duties and responsibilities.
* Provides excellent customer service to internal and external stakeholders.
* Works collaboratively with staff in the Division of…