Administrative Coordinator, Academic Affairs

About Us:

Founded in 1968 to meet the post‑secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.

Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.

With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non‑credit students. Cecil offers associate degrees, certificate programs and non‑credit classes. Cecil offers a variety of associate degree and certificate programs.

Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.

Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia.

Applicants must be currently authorized to work in the US, as the College does not offer Visa sponsor ships.

The Administrative Coordinator, Academic Affairs provides high‑level administrative, technical, and operational support to the Academic Affairs office to ensure the effective coordination of academic processes, office communications, and department services. This position serves as a central point of contact for faculty, staff, students, and visitors; 25

Live and scheduling systems; supports academic scheduling, documentation, contract processes, committee functions, and records management; and assists with tracking deadlines, maintaining accurate information, and coordinating work across departments. The Administrative Coordinator must maintain the confidentiality of sensitive information, records, and communications in accordance with college policies.

The position works independently on a wide range of administrative functions, exercises sound judgment, manages competing priorities, and serves as a primary resource for the manager and Academic Affairs Office. The Administrative Coordinator must maintain the confidentiality of sensitive information, records, and communications in accordance with college policies.

Due to the need for regular interaction with employees, students, and the College community, this position requires an in‑person presence and is eligible for telework as approved.

• Serves as a central point of contact for faculty, staff, students, and visitors; supports academic scheduling, documentation, contract processes, committee functions, and records management; and assists with tracking deadlines, maintaining accurate information, and coordinating work across departments.
• Provide ongoing support to Manager to ensure advancement of departmental initiatives including maintaining accurate records and reporting processes and supporting departmental compliance with institutional policies.
• Develop standardized procedures, templates, and documentation as directed by supervisor or designee.
• Manages, maintains and distributes, faculty, department, and office lists.
• Serves as the academic affairs division point of contact for 25
  
  Live; assists with training for College campuses; supports course and event schedule coordination.
• Maintains content in Cecil.edu website and in the Employee Hub SharePoint Site in collaboration with the Vice‑President, Deans and faculty.
• Assists with facilitating the adjunct & full‑time faculty contract processes.
• Provides administrative support for the Academic Affairs Committee by coordinating meeting materials, supporting the course and program submission process, and tracking related workflow items through completion.
• Collaborate with departments across the College to develop, implement, and maintain efficient Academic…