HVAC O&M Admin Assistant VI

## HVAC O&M Admin Assistant VIApplylocations:
Capitol Heights-Maryland-United States of America time type:
Full time posted on:
Posted Todayjob requisition :
WDJohnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.
** What you will do
*** Under direct supervision, tracks and provides direct support for the planned service agreement renewal process.
* Actively participates in accounts receivable activities such as collections and new customer authorizations.
* Provides back up customer call handling, as needed.
* Provides administrative, day-to-day support in the service operational areas.
* Perform general routine office duties for Operations & Maintenance (O&M) contract sites, following standard procedures and specific instructions.
* Duties performed may include typing, file maintenance, operation of office equipment and answering telephones.
* Maintain Computerized Maintenance Management System (CMMS), which may include opening and closing work orders, maintaining equipment status, managing work order back log, maintaining inventory tracking system, and purchasing system.
** How you will do it
*** Responsible for the scheduling, tracking, and monitoring of the touch point plans and the
* contract renewal life cycle process with the account owners. Escalate issues to appropriate individuals for timely follow-up as required. May require direct interaction with customers for follow-up to secure purchase orders or to meet special invoicing conditions.
* Updates the Service delivery plans as required by team.
* Runs query reports, research, and reconciles unaligned costs, such as labor hours, material purchases, expenses, and other service-related transactions.
* May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements.
* Reconciliation of accounts payable exceptions as necessary.
* Research, resolves, or escalates accounts receivable disputes as outlined in the escalation process.
* Works with Accounts Receivables contact to assist with resolution of truck-based team A/R issues. Determines appropriate actions for timely resolution. If needed, will interact with Customer to resolve receivable issues.
* Processes invoice credits and re-bills, as necessary.
* Proactively contacts customers ensure customer satisfaction and a commitment to pay.
* Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to date.
* Support inventory control process including updating equipment asset transactions.
* Assist CSAs in resolution of warranty/SD warranty issues.
* Credit/Pay application
* Provide additional service administration support, as required.
* Maintain and operate CMMS as directed by Supervisor; create work orders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc.
* Manage on-site routine filing system of training records, sub contract data, maintenance records, etc.
* Provide telephone backup coverage, responding to interdepartmental inquiries that require brief and standard information. Follow established procedures for call routing and message taking.
* Operate office equipment including typewriter, computer, facsimile and copy machine.
* Proofread work for errors and make corrections as needed.
* Provide administrative support including typing letters, memos, drafting monthly reports and presentations, and providing support for Human Resources.
* Sort priorities and…