Program​/Project Coordinator; Functional Team Lead

Bering-Alaka`ina Holdings, LLC is looking for has a potential need for a Program/Project Coordinator (Functional Team Lead) to provide support for our government customer in Frederick, MD at Fort Detrick Army Base.

• Provide coordinator support to the assigned Office/Division/PMO as part of a support team across the organization.
• Participate in multiple meetings, disseminating associated information and guidance to Office/Division/PMO personnel, and render assistance in the interpretation, implementation, and operation of administrative processes.
• Maintain Conference Room management following the organization’s procedures.
• Prepare documents IAW regulation and policy, and review and staff documents and correspondence in compliance with current guidelines and procedures.
• Perform a variety of support services such as coordinating package submission for taskings, and various other requirements that include gathering responses for procedural review and submission, ordering and receiving office supplies and equipment, and maintenance of document records IAW guidelines and procedures.
• Manage the Federal Express account and support the review, coordination and staffing of documents required to enable foreign visitor requests for the Office/Division/PMO.
• Perform the duties of Program Administrator for various software and system applications, such as Enterprise Tasker Management System – 2 (ETMS-2) / Leadership Information Network Collaboration System (LINCS) / Electronic Document Management System (EDMS), ensuring document control and providing access to the system for qualified users.
• Update and disseminate the Division’s organization chart and roster; ensure new staff are properly in-processed IAW policy.
• Prepare paperwork and inform other offices to in-process new personnel.
• Assist Human Resources (HR) with in- processing of incoming employees by coordinating required training arrangements with the Computer Support team members once all security clearances have been obtained.
• Serve as the Division/PMO’s accountability representative during fire drills or building evacuations.
• Perform reviews of the Automated Time, Attendance, and Production System (ATAAPS) to ensure reminders are sent, all codes are correct, and entries are concurred, and government certified at the end of each period. Perform ATAAPS Timekeeper role at the Division/PMO-level if necessary.
• Participate in meetings, prepare and distribute meeting agendas, read-ahead documents, minutes and archive documentation in various software and system applications, such as ETMS-2, LINCS, EDMS, One Note, and SharePoint.
• Assist with agenda development and dissemination and provide meeting minutes for Office/Division/PMO meetings if required and properly file final documents.
• Edit and maintain technical, budget, programmatic and administrative documentation and references in both paper and electronic versions.
• Review and assist with update of regulations, policy memoranda and other management/administrative records and make recommendations to ensure that they are prepared efficiently.
• Coordinate and train individuals at unit levels in support of regulatory requirements and prepare and conduct surveys.
• Analyze, evaluate and assist with the execution of programs, and include, but are not limited to, mail management, reports and forms control, publications, records management, training, physical security, safety, and space management.
• Assist staff of the Office/Division/PMO to formulate, implement guidance and apply new methods and procedures in the area of administration, coordinator support, safety and security.
• Comply with SOPs, as required and assist with the development of presentations and reports.
• Track and document all…