Assistant Director of Graduate Admission

Assistant Director of Graduate Admission

Job Category
:
Administrative Staff (2,3,4)

Requisition Number
: DIREC
002209

Full‑Time
• On‑site

Frederick, Maryland, 401 Rosemont Ave, Frederick, MD 21701, USA

Reporting directly to the Director of Graduate Admission, the Assistant Director of Graduate Admission plays a key role in advancing graduate enrollment goals through the execution of recruitment, admissions, communication, and enrollment strategies. This position manages prospective student engagement from inquiry through enrollment, supports application review and decision processes, and collaborates closely with the Dean, Director, faculty program directors, and other campus partners to meet program‑specific enrollment objectives.

The Assistant Director is responsible for cultivating relationships with prospective students, providing individualized advising and support throughout the admissions process, and implementing recruitment initiatives designed to attract and enroll qualified students. The position represents the Graduate School at recruitment events, information sessions, orientations, and other outreach activities, while supporting efforts to enhance the prospective student experience and strengthen enrollment outcomes. The Assistant Director also assists with admissions operations, communications, and enrollment‑related projects that contribute to the achievement of institutional enrollment goals.

This role requires strong interpersonal, organizational, and communication skills, as well as the ability to work collaboratively in a student‑centered environment. Occasional evening and weekend work is required for recruitment, admissions, and orientation events.

Essential Duties include the following. Other duties may be assigned.

• Implements Graduate School‑wide and program‑specific recruitment strategies aligned with enrollment goals; monitors and analyzes inquiry, applicant, and enrollment data to inform outreach and strategy adjustments.
• Identifies recruitment challenges and recommends data‑informed solutions to improve pipeline development and conversion.
• Maintains current knowledge of academic programs, faculty initiatives, and market trends to effectively represent and promote offerings.
• Collaborates with faculty program directors to support recruitment efforts across on‑ and off‑campus initiatives.
• Manages prospective student engagement through personalized outreach and comprehensive follow‑up strategies across multiple communication channels.
• Represents the Graduate School at recruitment events including open houses, information sessions, orientations, professional conferences, and other outreach activities.
• Conducts research and analyzes enrollment and market data in support of Graduate School initiatives and strategic projects.
• Assesses recruitment activities and outcomes to support continuous improvement in enrollment planning.

• Serves as a primary point of contact for prospective students, providing timely and student‑centered communication via phone, email, virtual, and in‑person interactions; advises admitted students on next steps including registration.
• Reviews and evaluates application materials to assess academic readiness and determine initial standing in the admissions process.
• Coordinates with faculty program directors to facilitate timely review of applications and admissions decisions.
• Investigates and resolves application‑related issues, escalating complex cases to the Director as appropriate.
• Supports international applicants by providing guidance on visa requirements and processes I‑20 documentation; serves as a Designated School Official (DSO) or collaborates closely with the Primary DSO.
• Monitors provisionally admitted students for adherence to admission conditions and updates admission decisions accordingly.
• Provides regular updates to the Director and Dean on admissions activity and identifies trends, challenges, and opportunities for improvement.
• Participates in cross‑training and provides support across admissions functions to ensure operational continuity.

• Monitors inquiry, application, admission, and…