Administrative Specialist II - Public Information Act Coordinator

Job Information

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week;
Monday – Friday; 8:00 a.m. – 4:30 p.m.; full-benefits This is a civilian administrative position assigned to the Technology Section and is primarily responsible for overseeing and coordinating Public Information Act (PIA) requests. This position will ensure the timely and accurate processing, and fulfillment of public records requests in compliance with the Maryland Public Information Act (MPIA) and all relevant laws, regulations, and internal procedures.

Supervision is received from the Technology/Training Commander.

NOTE:

The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include:
  Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE:

Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage .

• Serve as the Public Information Act (PIA) facilitator, responsible for reviewing requests and collaborating with internal teams to determine access to public records in compliance with the Maryland Public Information Act (MPIA)
• Receive, review, prepare, edit, and disseminate information in response to MPIA requests submitted by citizens, journalists, and external entities
• Administer the online records request system to review, assign, and fulfill incoming requests
• Utilize internal record management systems to research and locate documents relevant to each request
• Collaborate with other agency sections to identify, review, and compile records
• Monitor mandated MPIA time frames of all aspects of requests
• Identify and redact confidential, privileged, private, or exempt information prior to release as needed
• Consult with the Maryland Attorney General's Office and/or the Frederick County Attorney's Office on complex or sensitive requests
• Compose and/or prepare formal response letters to requestors and others as needed citing MPIA law
• Maintain and update departmental files, records, logs, and tracking spreadsheets to support operational accuracy
• Ensure compliance with federal and state laws regarding transparency, confidentiality and release of information
• Create, update and maintain computerized and manual files and…