Senior Coordinator

Frederick, Maryland
Frederick, MD 21701, USA

Under the direction of the Director of Human Resources, the Senior Employment Coordinator provides high-level support to the Hood Community and Human Resources team; administers all employment lifecycle processes; composes and maintains confidential employee information, identifies and initiates process improvements for areas of responsibility; and assists with administrative tasks and logistics for HR-sponsored events for the department. The Senior Employment Coordinator multi-tasks well, has good decision-making skills about work priorities and delivers quality customer service to internal and external customers in a fast-paced work environment.

include the following. Other duties may be assigned.

• Overall responsibility for employee experience throughout the employment life cycle.
• Follows recruiting guidelines for approved job requisitions to post and advertise openings. Closes job requisitions/postings once filled.
• Evaluates advertising sources against applicant data to determine cost-effective advertising sources to attract diverse, qualified candidate pools.
• May consult with managers on job descriptions to ensure that HR has up-to-date information for job postings.
• Owns HR onboarding responsibilities for new hires (faculty, staff and some students) including ensuring background checks are done, preparing and distributing staff offer letters, launching IT requests for new hire set up, administering the HRIS onboarding process, and completing employment verification form I-9.
• Evaluates background checks results and consults with Director of HR on findings when necessary.
• Conducts new employee orientation educating newly-hired employees on Hood’s culture and traditions, benefits and leave program, HR policies and procedures. May work with hiring managers to match Blazer Buddies with the new hires.
• Works with new hires and outside counsel on employment visa process and with current employees on visa renewals when needed.
• Oversees annual affirmative action reporting requirements.
• Owns employee separation process and responsible for administration of HRIS termination process. Collects and analyzes leaver feedback and develops actions when necessary.
• Maintains HR employment records and filing system according to records retention standards and coordinates destruction of closed files according to HR protocol.

• Performs mostly routine, established procedures for entering and maintaining data for new hires, active employees and separations for faculty, adjuncts, staff, students.
• Reviews system updates for opportunities to enhance HRIS functionality mostly in recruitment and onboarding modules and makes recommendations to streamline processes and/or improve the employee experience.
• May be required to trouble‑shoot complex HRIS issues in recruitment and onboarding modules.
• Ensures that all employee information in HRIS system is accurate.

Must maintain a high degree of confidentiality.

• Composes confidential correspondence and reports including salary and equity increase letters, sabbatical award letters, Henry P. and Page Laughlin Administrative Awards and other recognition letters, and other reports based on management requests.
• Provides front‑line quality customer service to the Hood community and visitors or callers to the Human Resources Department.
• Researches and compiles employment metrics and benchmark data for HR initiatives as needed.
• Responds to unemployment claims and appeals for faculty, staff and students. Represents the College at unemployment appeals board hearings.
• Assists with logistics for HR‑sponsored programs, events, or conferences.
• Assists with requests from staff council and other colleagues as needed.
• Work with Marketing and Communications on employee appreciation.

• May supervise student workers.

We seek a candidate who values diversity, equity and inclusion in all that they do. Candidates must have strong organizational skills and a proven ability to work collaboratively with partners across campus…