HR & Workforce Administration Specialist

Company Name:
Transportation Management Services Inc. (TMS)
Position Type:
Full-Time (Onsite)

Reports to:

Director, People Operations, Major Events

Location:

TMS HQ in Frederick, MD

Reporting to the Director, People Operations, Major Events, the HR & Workforce Administration Specialist is responsible for the planning, coordination and execution of specific associated tasks that supports the overall running of the Organization from a HR & Workforce perspective. This position plays a pivotal role working across multiple functions to ensure a smooth and positive employee experience throughout the lifecycle of employment as well as working closely with Finance on matters relating to HR and accounting compliance.

• Overall HR system administration, ensuring all workflows and processes are established and productive
• Maintain accurate employee records and personnel files in accordance with company policies and applicable laborlaws
• Conduct regular HR system audits to ensure data accuracy and integrity. Assist with internal and external audits relating to HR compliance and employee records
• Monitor mandatory compliance training and maintain completion records
• Healthcare and benefits open enrollment and day to day administration. Supporting employees with enrollment queries, HR system set-up and monthly reconciliation of carrier invoices against payroll deductions to ensure accuracy of coverage and billing
• Administration of 401k enrollments and communications for applicable employees
• Scheduled compliance reporting as required by the Accounting and Finance department
• Administration of updates to the Employee Handbook and internal policies and procedures. Communicate changes and ensure the latest versions are available to all employees
• Management of the general HR email inbox, responding to emails in a timely manner
• Employee engagement, internal announcements to full-time staff and mass communications to part-time staff for peak business periods
• Affordable Care Act management and administration

• Coordination of updates to the Company contact list and organizational chart
• Complete employment verifications and investigate any unemployment claims
• Workmen’s compensation claims through logging and filing any accidents, communicating to management as needed
• Partner with Payroll to investigate and resolve payroll discrepancies as received by employees
• Maintain HR templates, forms, and standard operating procedures (SOPs)
• Produce regular workforce reports and dashboards including headcount, turnover, vacancies, recruitment metrics, leave balances, and diversity reporting
• Analyze workforce data and identify trends to support decision-making
• Assist with company events and employee wellbeing initiatives
• Ensure HR documentation remains current and compliant with legislative requirements
• Support implementation of new HR initiatives and projects
• Identify opportunities to improve HR processes and automation
• Develop process documentation and training guides
• Recommend system enhancements and workflow efficiencies
• Recruitment, onboarding and HR assistance (PTO, terminations etc.) for both core business and major event divisions in both the US and internationally as needed
• Support to Executive Management as requested on all people related activities

• Individual must be legally authorized to work in the United States
• Bachelor's degree in Human Resources, Business Administration, Workforce Management, or a related discipline
• 3-5 years of experience in Human Resources Administration or HR Operations

• Experience administering HRIS platforms (preferably ADP Workforce Now)
• Experience supporting payroll and employee benefits administration
• Knowledge of U.S. employment legislation and HR compliance requirements
• Private sector benefits administration experience preferred
• Experience handling confidential employee information
• Strong experience producing reports and analyzing HR data
• Experience supporting large-scale projects or major events and/or transportation operations
• Experience working with multiple workforce types, including temporary and seasonal

• Advanced level of Microsoft Office particularly…