Human Resources Coordinator

Assignment Type:
Contract | Mid-September 2026 through January 2027

Pay: $25–$28/hour Benefits:
This position is eligible for medical, dental, vision, and 401(k).About Our Client

Our client is a well-established insurance organization experiencing continued growth and supporting a large employee population. Their HR team is collaborative, fast-paced, and highly service-oriented, working closely with employees and leadership across the organization.

This is an excellent opportunity for an HR professional who enjoys being part of a busy team, staying organized, and supporting a positive employee experience.

Addison Group is seeking an HR Coordinator to support our client’s HR team during a maternity leave. This position will have a strong focus on new hire onboarding, HR administration, interview coordination, orientation, and employee engagement activities
.

The ideal candidate has experience working in a larger, high-volume organization and is comfortable managing multiple priorities without becoming overwhelmed. This is a hands‑on role within a collaborative HR team where everyone pitches in and helps wherever needed.

• Coordinate the administrative process for new hires from offer acceptance through onboarding.
• Track onboarding requirements, paperwork, forms, and outstanding items to ensure everything is completed accurately and on time.
• Prepare and distribute new hire communications, onboarding instructions, welcome materials, and reminders.
• Organize and maintain electronic employee and onboarding files.
• Support recurring new hire orientation sessions, including invitations, attendee lists, materials, room logistics, and attendance tracking.
• Assist with employment documentation and state‑specific onboarding requirements.
• Manage electronic signature processes through Docu Sign, including sending forms, monitoring completion, following up on outstanding signatures, and filing completed documents.
• Provide administrative support for I‑9 completion and related onboarding documentation.
• Schedule virtual and onsite interviews and coordinate calendars, Teams invitations, candidate communications, and visitor logistics.
• Assist with the transition of candidates from Talent Acquisition into the onboarding process.
• Support employee engagement initiatives, recognition programs, wellness activities, food events, charitable programs, and other workplace events.
• Maintain confidential HR information and employee records with discretion.
• Prepare spreadsheets, reports, communications, and other administrative materials as needed.
• Assist with HR compliance projects, employee notices, handbook acknowledgements, and audit preparation.
• Provide backup support to other members of the HR team as priorities shift.
• Work closely with HR, Talent Acquisition, hiring managers, communications, and other internal partners.

• 3+ years of experience in HR coordination, onboarding administration, recruiting coordination, employee experience, or a related HR support function.
• Demonstrated experience supporting new hire administration
  , including onboarding paperwork, I-9s, background checks, electronic signatures, and document tracking.
• Experience working in a larger organization or high-volume environment is strongly required
  .
• Comfortable managing multiple deadlines, employees, candidates, and administrative processes simultaneously.
• Strong attention to detail and the ability to identify missing information and follow through until items are completed.
• Excellent written and verbal communication skills.
• Strong customer service mindset with a professional and approachable communication style.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experienc…