Assistant Project Manager - Lighting Dept

Assistant Project Manager

Location:

Frederick Branch

Schedule:

Monday – Friday | 7:30 a.m. – 4:30 p.m.

Pay Range: $45,000

Reports To:

Customer Service Manager

About Shepherd Electric Supply

Since 1892, Shepherd Electric Supply has been the first call when complex, time-critical electrical challenges need to be solved, and reliability truly matters. We move materials accurately and on time, so contractors stay on schedule, projects stay on track, and customers never have to wonder if we will come through.

Our success comes from people who take pride in doing things the right way — safely, accurately, and with care for teammates and customers alike. If you want to do work that matters at a company that notices, this is the place.

The Assistant Project Manager keeps projects moving. Behind every project that ships complete and on time is disciplined coordination — submittals tracked, orders released on schedule, documentation current, and stakeholders informed before they have to ask. This role owns that coordination.

This is not a passive support role. You are the Project Manager's partner in execution: chasing submittal approvals, tracking long-lead items, keeping project files accurate, and flagging risks before they become delays. When you do this well, projects stay on schedule, the Project Manager stays focused on the highest-value work, and customers never wonder if Shepherd will come through.

You will work closely with Project Managers, outside sales, purchasing, and vendors — and increasingly with customers directly. For someone who takes ownership and learns the business, this is a structured path toward becoming a Project Manager.

We Keep Our Promises:
You own the details that keep commitments intact. If a submittal is sitting unapproved, a lead time slips, or a document is missing, you catch it and act — you do not let it fall through the cracks. The team can trust that what you are tracking is handled.

We Stay Hungry:
You are always learning — products, processes, systems, and how the best Project Managers work. You look for faster, cleaner ways to keep projects organized, and you ask questions that make you more useful every week.

We Grow Together:
You treat handoffs with sales, purchasing, and the project team as shared accountability, not someone else's problem. You make the people around you more effective, and you invest in your own growth toward a Project Manager role.

We Own It:
When something goes sideways — a wrong order, a missed deadline, a documentation gap — you do not wait to be told. You surface it early, help fix it, and note what to do differently next time. No excuses, no blame.

We Go Above & Beyond:
You anticipate the next step before it is asked. You flag the long-lead item, update the customer before they follow up, and keep files ready so anyone can step in. You close the gap before it becomes a complaint.

Organized by what matters, not just what you do.

• Support Project Managers across the full project lifecycle — from quote and submittal through procurement, tracking, and delivery
• Maintain accurate, organized project files so anyone on the team can pick up where you left off without asking where things are
• Enter and update orders, releases, and project records accurately in Eclipse and related systems
• Keep project timelines, checklists, and status trackers current so nothing slips between updates

• Prepare, submit, and track submittal packages, following up with vendors and customers to keep approvals moving on time
• Monitor long-lead items and open orders, flagging risks to the Project Manager and sales team before they become schedule problems
• Coordinate order releases, phased deliveries, and job site staging with attention to sequencing and site readiness
• Verify order details and documentation for accuracy before releases go out — catch errors here, not at the customer site

• Communicate proactively with customers on status updates, lead time changes, and next steps — before they have to ask
• Support vendor and rep coordination…