Interim Senior Director of Facilities Management - Contingent II Position; Internal

Job Overview

Job Posting: JR101932 Interim Senior Director of Facilities Management – Contingent II Position (INTERNAL APPLICANTS ONLY) (Open). Department:
Administration & Finance, JM. Position Type:
Non‑Regular Fixed Term. Open Date: 06‑16‑2026. Salary: $150,000 – $160,000.

The Interim Senior Director of Facilities Management is a senior executive position appointed for a period to stabilize, assess, and transform the Facilities Management department. The position is designed to restore operational discipline, strengthen leadership accountability, and design and implement a Facilities organizational model aligned with institutional needs, industry standards, and long‑term sustainability. This position combines operational leadership expertise with strategic organizational redesign, ensuring day‑to‑day facility services remain reliable while foundational changes to governance, staffing, systems, and culture are executed.

• Stabilize daily Facilities operations and reestablish leadership credibility and accountability.
• Conduct a comprehensive talent and organizational assessment across all Facilities functions.
• Redesign and implement a streamlined organizational structure with clear articulation of responsibilities, supervision frameworks, and decision rights.
• Manage internal and external communication efforts as organizational changes are implemented, including coordination and messaging to non‑Facilities stakeholders.
• Strengthen financial stewardship, workload management, and performance oversight.
• Prepare the organization for transition to permanent leadership with documented structures, processes, and expectations.

Assume full executive responsibility for all Facilities operations, including:

• General Maintenance, MEP systems and utilities
• Grounds and fleet functions
• Custodial oversight and vendor management
• Work control and service request management

Establish immediate clarity around operational priorities, service expectations, and leadership accountability.

• Implement short‑term controls related to overtime authorization and usage
• Contractor engagement and oversight
• After‑hours response and on‑call coverage
• Emergency response coordination
• Workplace safety and risk management

Serve as the primary escalation authority for operational, staffing, and performance issues and develop structured communication pathways to articulate the impact of operational stabilization efforts to all campus stakeholder groups.

• Lead a structured assessment of Facilities leadership, supervision, and workforce capacity, including role clarity, functional alignment, supervisory effectiveness, spans of control, workload distribution, skill sets, certifications, training gaps, and leadership readiness.
• Evaluate how work is planned, assigned, executed, and verified across all units to identify single points of failure, oversight gaps, and misalignment between roles and operational demands.
• Document findings in a clear, defensible format that supports organizational decision‑making.

• Translate assessment findings into organizational design actions: redefining leadership and supervisory layers, clarifying reporting relationships and escalation paths, establishing ownership for preventive vs. reactive work, and aligning work control with consistent operating models.
• Develop an interim organizational structure that improves accountability and operational control and recommend a permanent structure including updated charts, position descriptions, and titles.
• Partner with Human Resources to ensure compliance, equity, and effective communication of changes.

• Establish a formal decision‑rights framework covering overtime approval, procurement thresholds, vendor engagement, emergency response, and capital project initiation protocols.
• Reinforce the use of critical systems (Micro Main, Workday) for accountability and performance management and implement clear expectations for work order documentation, supervisor review of workload, and…