Lighting Sales Assistant

Why This Role Matters

Lighting projects are not transactional. They involve drawings, specifications, manufacturer coordination, submittal packages, and customers who rely on someone to hold it all together. The Lighting Sales Assistant is the execution engine behind that promise.

When a quote request comes in, a submittal package needs to go out, or a manufacturer must be chased down for pricing — this role is the one that makes it happen. You are not in the background; you are the reason the Lighting Department can say “yes” with confidence and deliver on it.

• We Keep Our Promises: Customers and the sales team count on you to follow through — on bid requests, submittal packages, and vendor timelines.
• We Stay Hungry: You keep learning about products, manufacturers, and what customers actually need.
• We Grow Together: You are a connector between the sales team, project management, and manufacturing partners.
• We Own It: You manage your work independently and flag issues early.
• We Go Above & Beyond: You anticipate what the sales team needs before they ask.

• Receive and review quote requests from Lighting Department customers with accuracy and urgency.
• Facilitate requirements gathered from drawings, job specifications, and take-offs.
• Administer bid requests to manufacturing partners — organized, complete, and followed up on.
• Return bids to the sales team on time with the information they need to close.
• Submittals & Order Execution:
  Create formal submittal packages once a sales order is received — accurate, professional, and complete.
• Coordinate with vendors and manufacturers to confirm product details, lead times, and delivery requirements.
• Track open submittals and flag delays before they become problems for the customer or project timeline.

• Build and maintain working relationships with manufacturing partners that support smooth project completions.
• Communicate clearly with customers on order status, submittal timelines, and exceptions — without being prompted.
• Support the sales team in building customer confidence through reliable, responsive back‑office execution.

• Participate in product and manufacturer training to deepen your knowledge of lighting categories and application.
• Share what you learn with the team — better product knowledge makes everyone more effective.
• Perform all other associated tasks as assigned by the Lighting Department Manager.

After 90 days, you and your manager should both be able to point to these markers:

• Quote requests are received, reviewed, and routed to manufacturers without delay or dropped handoffs.
• Bid responses come back organized and on time — the sales team knows they can count on you.
• Submittal packages go out complete and accurate; customers do not have to ask twice.
• Vendor relationships are active — you know who to call, and they know who you are.
• You are asking good questions about products and applying what you are learning.
• The sales team trusts you with their customers because you follow through.

This role is a strong fit if:

• You follow through without being chased — once you own a task, it gets done.
• You can manage multiple open items at the same time without losing track.
• You communicate proactively — you would rather flag a problem early than let it quietly miss a deadline.
• You are genuinely curious about what you sell and how it works.
• You build relationships naturally — with vendors, with the sales team, and with customers.
• You take pride in the quality of your work, not just the completion of it.
• You want to grow — in your knowledge, your role, and your contribution to the department.

• High school diploma or equivalent required; bachelor’s degree in business or a related field preferred.
• 1–3 years of experience in the electrical industry preferred; lighting or wholesale distribution experience a plus.
• Proficiency in Microsoft Excel, Word, and Outlook; familiarity with Eclipse or similar distribution software preferred.
• Demonstrated ability to manage multiple tasks and projects simultaneously without loss of accuracy.
• Excellent written and verbal communication skills — with vendors, teammates, and customers.
• Self‑motivated and results‑focused; you do not need to be managed to stay on top of your work.
• Professional attitude, conduct, and phone demeanor.
• Ability to successfully complete pre‑employment screening requirements.

The expected pay rate for this position is starting between $18.00–$22.00 per hour, depending on experience.

Monday – Friday, 7:30 am – 4:30 pm, in office.

Equal Opportunity Employer / Vet / Disabled.