Administrative Assistant Construction Fredericksburg TX

Administrative Assistant - Construction - Base Salary to 55k/year - Fredericksburg, TX

Our client is a trusted GC with a strong presence in Central and West Texas. They specialize in building communities through high-quality commercial, industrial, and educational projects. With a focus on integrity, collaboration, and craftsmanship, our team is committed to delivering exceptional results for our clients while fostering a supportive and growth-oriented workplace.

• Our client is a trusted GC with a strong presence in Central and West Texas. They specialize in building communities through high-quality commercial, industrial, and educational projects.
• Our client is seeking an Administrative Assistant that will play a pivotal role in maintaining the cohesion of their company by providing support to management and executive staff.

• Answer incoming phone calls promptly and professionally.
• Enter accounts payable transactions accurately and in a timely manner.
• Handle physical invoices received via mail and invoices received through email.
• Prepare checks for signature, ensuring compliance with the company's payable policy.
• Maintain general office files, including job files and vendor files, using our document management system.
• Oversee the maintenance of office facilities and equipment.
• Purchase office supplies, equipment, and furniture as needed.
• Welcome visitors and direct them to the relevant office or personnel.
• Review subcontractor agreements for completeness and maintain subcontractor insurance and waivers.
• Prepare Excel cash spending reports and send them to the CFO and Administrative Manager after each check-run.
• Track and improve processes to enhance efficiency.
• Perform other duties as requested by your supervisor.
• Ability to work independently with minimal supervision
• Problem-solving mindset
• Strong organization and time management skills

• Strong knowledge of the accounts payable process, including physical and email invoices.
• Proficiency (5+ years) in Quick Books Online accounts payable process.
• Proficient in Microsoft Office Suite programs.
• 5+ years of experience as an Administrative Assistant.

• Base salary to 55k/year
• Benefits
• 401k