Accounting Assistant; Accounts Payable

Job Description

Starting Date: Jul 1, 2026

The Accounting Assistant (Accounts Payable) assists in the administration of the district's financial operations, ensuring prompt and accurate processing of invoices, revenues, and vendor payments in accordance with school board policy. The role also supports communication within the Accounts Payable team and Finance Department.

• Provide daily financial software and process/procedure support for school and district bookkeepers to improve understanding and compliance with rules and processes.
• Approve invoices and expense claims in a timely manner according to prescribed rules, regulations, and deadlines, while ensuring compliance with purchasing and audit requirements.
• Troubleshoot and assist in resolving discrepancies/issues, communicating with bookkeepers and team members.
• Assist in the new vendor and vendor update process, which may include bookkeeper communication, vendor research, document preparation, and data entry verification.
• Additional responsibilities include cash deposit/EDI journal preparation, AP check/void check processing, and bond payments.
• Other duties may include sorting and distributing mail, end‑of‑year 1099 processing, purchasing card reconciliation, outstanding check resolution, and processing budget/expense transfers and other journal entries.

Required

• High School Diploma or GED
• Associate’s Degree in Finance, Accounting, Business Administration, or related field

Preferred

• Bachelor’s Degree in Finance, Accounting, Business Administration, or related field
• Five (5) years of experience in Accounts Payable, Bookkeeping, or related field.

Spotsylvania County Public Schools comprises 31 schools and serves a diverse student population of over 24,000. It is one of the largest school divisions in Virginia.

Spotsylvania offers a competitive salary, monthly PTO accrual, robust health‑care benefits, Virginia Retirement System participation, FMLA, short‑term disability, tuition reimbursement, employee assistance, and employer‑paid life insurance.

Position: 12‑Month (243 day) full‑time.

Work schedule:

7.5 hours per day, excluding lunch. Evaluated annually.

Eligible

Spotsylvania County Schools is an Equal Opportunity Employer and is committed to non‑discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.