Senior Accounts Payable & Accounting Specialist

Accounts Payable Specialist

Provides advanced accounts payable support while performing a variety of accounting functions that contribute to the accuracy of financial records, and timely month-end financial reporting. This position serves as a key member of the Accounting team and supports the organization's commitment to strong internal controls, accurate financial reporting, and efficient financial operation.

• Accurately review, verify, and process invoices for payment while ensuring internal controls via
• Prepare and execute timely vendor payments, along with reviewing and preparing employee reimbursement request.
• Reconcile monthly credit card usage and ensure timely payments.
• Process weekly check runs for client payments & verify payment accuracy.
• Answer employee accounts payable and credit card procedures questions.
• Follows and educates others on all purchasing and payment policies and procedures.
• Work with vendors to use  and maintain vendor banking information and tax documentation.
• Follows accounting and financial operating procedures under policies, guidelines and supervision, assuring use of approved accounting procedures.
• Maintain positive vendor relationships and resolve discrepancies related to invoices and payments.
• Process year-end tax documents (1099).
• Delivery clients check Mission's mailbox weekly, fed ex, and office runs as needed.
• Contribute to the improved process and documentation to increase efficiency in the accounts payable area. Prepare and review journal entries with supporting documentation.
• Support and assist with monthly and year-end activity, and preparation of financial statements along with annual audit assistance.
• Maintain and compile accounting schedule and supporting work papers for management reporting.
• Ensure completeness and accuracy of financial data while researching and resolving any accounting discrepancies.
• Assist with testing and implementation of process improvements.
• Recommend enhancements to accounting software and internal controls.
• Provide backup coverage for critical accounting functions.
• Cross-train with other accounting team members.
• Support organization initiatives requiring financial or accounting expertise.
• Perform other duties as assigned.

• Collects and researches data.
• Designs workflows and procedures.
• Identifies data relationships and dependencies.
• Uses intuition and experience to complement data.

• Develops alternative solutions.
• Gathers and analyzes information skillfully.
• Identifies problems in a timely manner.
• Resolves problems in early stages.
• Works well in group problem solving situations.

• Applies feedback to improve performance.
• Demonstrates accuracy and thoroughness.
• Displays commitment to excellence.
• Looks for ways to improve and promote quality.
• Monitors own work to ensure quality.

• Applied feedback to improve performance.
• Demonstrates accuracy and thoroughness.
• Displays commitment to excellence.
• Looks for ways to improve and promote quality.
• Monitors own work to ensure quality.

Position Requirements:

Minimum Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent professional experience.
• Minimum 3-5 years of experience in accounts payable and general accounting.
• Experience preparing journal entries and account reconciliations.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience participating in month-end close activities.
• Knowledge of generally accepted accounting principles (GAAP).
• Strong understanding of accounts payable process and internal controls.
• Ability to learn technical accounting principles.
• Strong knowledge of MS Office, including Excel and Word.
• Good oral and written communications skills.
• Ability to maintain confidentiality of financial information.

Preferred Qualifications:

• Bachelor's Degree in Accounting.
• 5-8 years' Accounting experience.
• Strong technical skills to include Microsoft Excel Pivot tables.
• Experience with Sage Intacct, , or similar accounting software.
• Excellent oral and written communications skills.
• Proven record of technical accounting principles.

Physical Demands:

• Mobility:
  Must be able to sit for extended periods while working at a desk or computer.
• Lifting Requirements:
  May occasionally lift up to 25 pounds, typically for transporting files, documents, or office supplies.
• Posture & Movements:
  Frequent use of computer and office equipment may require occasional bending, reaching, standing, and walking.
• Manual Dexterity:
  Regular use of hands and fingers for typing, handling documents, and operating office equipment.
• Travel:
  Occasional travel may be required to attend training sessions, meetings and professional development as needed.
• Vision Requirements:
  Must be able to read and interpret financial documents, reports, and spreadsheets and utilize computer monitors and accounting software with appropriate screen resolution.
• Communication:
  Clear and effective verbal and written…